Project Administrator-GEO

About the role

The Project Administrator at HVJ South Central‑Austin supports local operations to ensure client, employee, and business associate satisfaction. The role processes administrative duties efficiently, adhering to company policies, contract terms, and deadlines.

Responsibilities

• Complete geotechnical operational requirements by scheduling and assigning administrative projects and expediting work results.
• Attend weekly staff meetings and produce meeting minutes.
• Interact with Project Managers for light‑duty tasks such as project setups, purchase orders, and reviewing vendor invoices.
• Process monthly project invoicing accurately and timely to meet established client and company deadlines.
• Exhibit polite and professional communication via phone, e‑mail, and mail.
• Support the team with filing, typing, copying, scanning, answering phone calls, scheduling meetings, and assisting visitors.
• Contribute to team effort by accomplishing related results as needed.
• Perform data entry for lab operations for all projects as requested and apply for permits.
• Arrange travel for loggers/drillers, including hotels and other logistics.
• Serve as backup for maintaining office supplies inventory: check stock levels, anticipate needs, place and expedite orders.
• Provide general administrative support to ensure efficient office operation.

Requirements

• College diploma or equivalent education.
• 3 years of administrative assistant experience (preferred).
• Basic mathematical skills.
• Proficiency with Microsoft Excel, Outlook, Word, PowerPoint, and Adobe Acrobat.
• Knowledge of Deltek Vantagepoint software (a plus).
• Valid driver’s license and current automobile insurance.

Preferred Skills

• Administrative assistant competencies.
• Reporting and administrative writing skills.
• Process management, organization, and information analysis.
• Strong verbal communication and teamwork.
• Problem‑solving and professionalism.
• Supply management and inventory control.

Benefits

• 401(k) with matching contributions.
• Dental, health, and vision insurance.
• Employer‑paid life, AD&D, and disability insurance.
• Paid time off and eight paid holidays.
• Employee Assistance Program and referral program.
• Professional development, tuition reimbursement, and growth opportunities.
• Casual work environment, bonus eligibility, and flexible work arrangements.

Physical Requirements

The employee is frequently required to sit, talk, hear, and use a computer with Microsoft Office applications. Occasionally required to stand, walk, drive, use hands or fingers, handle objects, reach, and stoop, kneel, crouch, or crawl. Must be able to work weekends when required and lift/move up to 10 lb regularly and up to 25 lb occasionally. Vision requirements include close, distance, color, depth perception, and focus adjustment.

Location

Austin, TX

Department

Geotechnical

Employment Type

Full‑Time

Experience Level

Mid‑level