Project Administrator Fort Myers

About the role

Stevens Construction specializes in healthcare and commercial construction, providing outstanding product quality and service in the Florida construction industry. With headquarters in Fort Myers, FL, and operations in Orlando, Stevens Construction guides their clients through the entire development and construction process. Our Mission is to identify, hire, and retain the very best people who work together to execute our five-year strategic plan while maintaining our reputation, values, and beliefs. As a steadily expanding organization, we actively contribute to the communities we serve.

Position Overview: We are looking for a bright, energetic, team player! The primary responsibility of a Project Administrator is to assist the Project Manager and Superintendents working on construction projects. Duties include, but are not limited to, document formatting and preparation and in-field administrative project-related needs.

Responsibilities

• Project Life Cycle Support: Assist Project Manager with duties related to startup, ongoing, and closeout processes; prepare and distribute subcontractor proposals and subcontracts as directed by Executives and Project Manager; prepare meeting minutes and distribute to appropriate project team and external stakeholders/clients; assist Project Manager and Superintendent with the closeout process and assemble closeout documents; manage permitting process, revisions, inspections, permit conditions, etc.
• Documentation And Compliance: Prepare and follow up on monthly pay applications to architect, owner, and/or lenders, ensuring compliance with funding guidelines and deadlines; prepare and submit job specific related documents, as needed; manage the direct material purchase (DMP) process for tax-exempt clients; maintain project files electronically, coordinating with other departments to ensure organized documentation; assist with safety committee, as needed.
• Coordination And Communication: Assist with field office setup; collaborate with the PM and Accounting Department to ensure cost codes are correct; schedule and attend project meetings as required and prepare and distribute meeting minutes; prepare and distribute owner and subcontractor change orders; understand his/her contribution to achieving the five-year strategic plan and the annual plan; understand and operates under the company’s SOP’s at all times; other duties as assigned.

Skills

• High school diploma or equivalent; additional education or certification in project administration is a plus.
• Proven experience as an Project Administrator/Coordinator or in a similar support role.
• Proficiency in office software (Microsoft Office Suite, OneDrive, Outlook, Procore, and Accounting Software, etc.) and comfortable with learning new tools and software.
• Strong written and verbal communication skills.
• Excellent organizational and time management abilities.
• Attention to detail and accuracy in all tasks.
• Strong multitasking skills and the ability to prioritize effectively.
• Professional demeanor and excellent interpersonal skills.
• Problem-solving skills and the ability to adapt to changing situations.
• Discretion and understanding of the importance of confidentiality.

Requirements

• To fulfill the essential duties of this position, team members must be able to meet certain physical demands: day-to-day activities include sitting at a desk for extended periods, engaging in fine motor skills, oral communication, reaching with hands and arms, walking and standing. Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The team member must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Benefits

• Health, Dental, Vision and Life Insurance
• Retirement Plan
• Paid Time Off
• Birthday Off
• Volunteer Day Off
• Veteran’s Day off for Veteran Team Members