Project Administrator/Document Controls Specialist

Key Responsibilities

• Manage and maintain project documentation in accordance with established document control procedures and client requirements
• Establish and support EDMS structures, workflows, and implementation for project execution
• Cookordinate document flow between project teams, stakeholders, and clients to ensure timely and accurate distribution
• Track and manage submittals, deliverables, and reporting throughout the project lifecycle
• Schedule and coordinate project meetings; prepare and distribute meeting minutes and action items
• Identify risks or potential issues and escalate appropriately to project leadership
• Prepare and deliver presentations to internal and client stakeholders as required

Requirements

• High School Diploma or equivalent
• Minimum of 5 years of experience in Project Administration and/or Document Control
• Proficiency in Microsoft Office Suite
• Working knowledge of document control principles, including EDMS structure setup and implementation
• Delivery execution and reporting
• Submittal management
• Turnover and closeout processes

Qualifications

• Experience supporting projects in industries such as data centers, power & utilities, manufacturing, pharmaceutical, chemical, food & beverage, or industrial sectors
• Hands-on experience with ProjectWise, SharePoint, Autodesk Construction Cloud
• Strong communication skills with the ability to collaborate across multiple teams and clients
• Prioritization and organization skills with strong attention to detail
• Ability to proactively identify challenges and contribute to solutions

Benefits

Your health. Your well-being. Your security. Your future.

• Medical, dental, vision and basic life insurance
• 401(k) plan
• Paid time off (allocated plans start date 17 days per calendar year)
• Seven paid holidays
• Carer leave
• The ability to purchase company stock at a discount

Pay

The base salary range for this position is $40,800.00 to $56,100.00; though will be paid hourly based on hours worked.

Schedule

Onsite employees are expected to attend a Jacobs Workplace on a full-time basis, as required by the nature of their role.