Project Document Control Specialist

About the role

Join Hitachi Energy - Crystal Springs in a role where accuracy, organization, and collaboration truly make a difference. As a Project Document Control Specialist, you’ll be part of the backbone that supports our project teams—ensuring essential documents flow smoothly, securely, and efficiently. This is an exciting entry-level opportunity for someone who loves structure, thrives in fast-paced environments, and enjoys helping teams stay aligned and successful. You’ll work hands‑on with document management systems, digital repositories, and project stakeholders to ensure the right information reaches the right people at the right time.

Responsibilities

• Maintain project document control procedures for incoming and outgoing records.
• Process customer drawings and test reports using DMS, SharePoint, email, and other platforms.
• Compose, organize, and distribute instruction manuals.
• Verify customer contact details and document formatting accuracy.
• Manage electronic filing systems to ensure high-quality storage and retrieval.
• Review documents for compliance with company and client standards.
• Track nomenclature, maintain version control, and generate status reports.
• Support audits, respond to customer inquiries, and ensure confidentiality of sensitive data.

Requirements

• A high school diploma/equivalent, with an associate's degree preferred; 3 years of experience with additional training or coursework in records management is a plus.
• Experience with document handling or administrative support is helpful but not required.
• Strong attention to detail and organizational skills.
• Comfort working with digital platforms such as SharePoint, document management systems, or similar tools.
• Ability to communicate clearly with internal teams and external partners.
• Willingness to learn quality system requirements and follow established procedures.

Qualifications

• High school diploma/equivalent.
• Associate's degree preferred.
• 3 years of experience in document handling or administrative support.
• Additional training or coursework in records management is a plus.

Skills

• Attention to detail.
• Organizational skills.
• Experience with digital platforms.
• Clear communication skills.
• Willingness to learn new procedures and requirements.

Benefits

• Learning opportunities.
• Career mobility.
• A supportive environment.

Pay

• Competitive compensation package.

Schedule

• Full-time position.