Project Administrator w/Document Controls experience

About the role

Moffatt & Nichol specializes in large complex waterfront infrastructure projects and is recognized as one of the worldwide leaders in this field. We are actively looking for a Project Administrator with document controls experience to join our Long Beach office but will be working out of the client's office.

Responsibilities

• Develop document management standards, folder structure, guidelines, processes, and naming conventions to make sure efficient access and retrieval
• Ensure proper archiving of outdated documents while maintaining version control for active files
• Develop and document best practices for document handling, approval workflows, and access security protocols
• Monitor processes and documentation with team(s) to ensure compliance
• Provide guidance and training to team members on document control procedures, troubleshooting, and best practices
• Work closely with internal teams to address document management challenges and drive adoption of processes
• Maintain Logs, version controls, and assist in weekly, monthly and quarterly reports
• Aid in setting up, coordinating, following up, and generating minutes

Qualifications

• Associate's Degree or higher in a related field
• 1-5 years of experience in Project Administration
• Proven experience in document controls and records management, preferably in a technical or engineering environment
• Must have or be able to obtain a TWIC card
• Microsoft Office Professional skills with proficiency in Word, Excel and PowerPoint
• Knowledge of Adobe Acrobat Professional, Microsoft Windows, Explorer, Teams and/or Zoom
• Proven experience with Teams MS Teams SharePoint and CMIS
• Excellent communication skills and able to meet deadlines in a dynamic environment with multiple project responsibilities
• Multi-Tasking skills - and general understanding of construction projects, Construction Management, Program Management, and reporting requirements
• Excellent organizational skills with attention to detail
• Self-motivated, highly organized, positive, and takes pride in work and being an integral part of a committed team

Benefits

• Enjoy low-cost employee healthcare with our company-paid high-deductible medical, dental, and vision plans
• Family coverage is available
• Low-deductible plan available
• Generous HSA match to help manage healthcare expenses
• Stay energized with our amazing Wellness Program (with financial incentives) to keep you healthy and fit
• Features include: monthly one-on-one sessions with nutritionists, access to a Healthwise Pharmacist, mindfulness apps like The Calm and BetterHelp, and more
• Free and confidential Employee Assistance Programs for counseling and support
• Generous Paid time off (15 to 25 days based on experience level), Paid Holidays (7), and a floating holiday
• 401(k) match to help you reach your financial goals
• Excellent Life Insurance coverage, fully paid by the company
• You may also have the option to further your education with our comprehensive Tuition Reimbursement Program
• Plus, there are plenty of training opportunities, a Leadership Development Program, a formal Mentoring program, an active YP (Young Professionals) group, and so much more
• And because we care about all members of your family, we offer Pet Insurance to look after your furry friends
• Base Salary Range $25.00 to $33.00 per hour based on years of experience, level of education obtained, professional registration, and meeting required qualification in job description

Contact Information

Moffatt & Nichol uses E-Verify and employment is contingent upon the legal ability to obtain employment in the U.S. and to present the required documentation at hire

Moffatt & Nichol’s Employment Benefits At Moffatt & Nichol, we genuinely care about our team and strive to create a warm, welcoming environment. We’re excited to offer a range of great benefits and cover many costs to support you.

Moffatt & Nichol’s EEO Statement As a global business, Moffatt & Nichol relies on diversity of culture and thought to deliver on our goal of Creative People, Practical Solutions® serving our client needs, and ensures nondiscrimination in all activities in accordance with Title VII of the Civil Rights Act of 1964. We draw from the world’s best and brightest, regardless of geographic, cultural, or institutional background.