Project Administrator (Construction)

Arcos are seeking a Project Administrator with 5+ years' experience in the construction industry to join our Construction team on the Sunshine Coast in a full-time role. Working closely with our Construction lead, project managers, engineers and site inspectors, you'll support the contract administration and construction-phase services we deliver to clients across a diverse and active pipeline of civil & structural projects. Success in this position means the ability to keep projects running smoothly behind the scenes – managing contract documentation, correspondence and records with accuracy, supporting the team to meet contractual timeframes, and maintaining high standards of quality and compliance. Manage project documentation and document control, including drawings, RFIs, transmittals, registers and correspondence. Manage project documentation and document control, including drawings, RFIs, transmittals, registers and correspondence. Support the Construction Lead and project managers with the processing of progress claims, payment certificates, variations and extension of time claims, ensuring contractual timeframes are met. Support the Construction Lead and project managers with the processing of progress claims, payment certificates, variations and extension of time claims, ensuring contractual timeframes are met. Prepare and issue contract correspondence, including Superintendent's directions, notices and certificates, for review and sign-off. Prepare and issue contract correspondence, including Superintendent's directions, notices and certificates, for review and sign-off. Maintain records of site inspections, hold point releases, ITP and QA submissions, and non-conformances reports through to close out. Maintain records of site inspections, hold point releases, ITP and QA submissions, and non-conformances reports through to close out. Prepare meeting agendas, minutes and client progress reports, and coordinate close-out documentation including practical completion, defects and as-constructed records. Prepare meeting agendas, minutes and client progress reports, and coordinate close-out documentation including practical completion, defects and as-constructed records. Build and maintain strong relationships with clients, contractors, stakeholders and consultants. Build and maintain strong relationships with clients, contractors, stakeholders and consultants. Manage time effectively to handle multiple projects and deadlines. Manage time effectively to handle multiple projects and deadlines. Contribute to continuous improvement of administrative processes and project outcomes. Contribute to continuous improvement of administrative processes and project outcomes. Minimum 5 years' experience in a project administration or coordination role within the construction industry, ideally on civil & structural projects. Minimum 5 years' experience in a project administration or coordination role within the construction industry, ideally on civil & structural projects. Experience within a consultancy or contract administration environment is highly regarded. Experience within a consultancy or contract administration environment is highly regarded. Working knowledge of construction contract administration, including progress claims, payment certificates, variations and document control. Working knowledge of construction contract administration, including progress claims, payment certificates, variations and document control. Construction White Card. Construction White Card. Strong attention to detail and excellent organisational skills. Strong attention to detail and excellent organisational skills. Ability to work independently and collaboratively in a team-focused environment. Ability to work independently and collaboratively in a team-focused environment. Effective communication skills and a professional approach. Effective communication skills and a professional approach. A proactive attitude and commitment to continuous learning. A proactive attitude and commitment to continuous learning. Disclaimer: Only candidates demonstrating all the above skills & attributes will be considered, and only short-listed candidates will be contacted. If you think you're a great fit for this position, please submit your Resume or CV via the form to apply. Arcos Group are a collaborative engineering firm that offers a broad range of experience in the Civil, Structural, Geotechnical and Drilling & Lab Testing disciplines. We have offices in the Sunshine Coast, Brisbane and Hervey Bay. We also service clients Australia wide. Website made by Marx