Project Administrator

Position Summary

The Onsite Project Administrator provides administrative and operational support to the project team and serves as a key point of coordination between the project site, employees, Corporate departments, and other internal teams. This position supports day-to-day project operations by coordinating information, maintaining accurate documentation and records, assisting with employee onboarding and project-specific requirements, and ensuring administrative tasks and follow-up remain on track.

Requirements

• Two (2) to four (4) years of administrative, project support, human resources, or related experience; experience in the commercial construction industry is preferred.
• A high school diploma or equivalent required; an associate degree in Business, Human Resources, Construction Management, or a related field preferred.
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills with employees, management, clients, vendors, and other internal and external contacts.
• Ability to appropriately handle confidential and sensitive employee and business information.
• Strong attention to detail and commitment to maintaining accurate documentation and records.
• Proficiency in Microsoft Outlook, Word, Excel, Adobe Acrobat, and other applicable business systems.
• Ability to learn and effectively utilize Company and project-specific systems and technology.
• Strong problem-solving skills with the ability to identify needs, follow through on outstanding items, and escalate issues when appropriate.
• Ability to work effectively both independently and as part of a team.
• Adaptable and able to respond to changing project priorities and needs.
• Proactive approach to planning, organization, and follow-up.

Primary Duties

• Provide day-to-day administrative support to onsite project leadership and project team members.
• Cookordinate information, documentation, and follow-up across the project site, Corporate departments, and other divisions to ensure required tasks are completed accurately and timely.
• Assist with the onsite onboarding and orientation of new employees, including coordination of project-specific documentation, access, equipment, training, and other first-day requirements.
• Cookordinate with Human Resources, IT, Safety, Payroll, and other departments regarding employee and project administrative needs.
• Maintain project employee records, contact information, required forms, training documentation, and other project-specific records as assigned.
• Aid employees with routine administrative questions and direct HR, benefits, payroll, policy, or employee-relations matters to the appropriate Company resource.
• Track outstanding documentation, approvals, training, and other administrative requirements and provide timely follow-up.
• Support project mobilization and demobilization activities, including employee arrivals, transfers, and departures.
• Prepare correspondence, reports, spreadsheets, presentations, forms, and other project documentation as needed.
• Maintain organized electronic and physical filing systems in accordance with Company and project requirements.
• Cookordinate meetings, schedules, communications, and project events as requested.
• Aid with project office operations, including supplies, equipment, mail, deliveries, visitors, and general office organization.
• Support the collection and routing of timekeeping, payroll, expense, purchasing, or other administrative documentation as assigned.
• Communicate professionally with employees, subcontractors, vendors, clients, and visitors and assist in directing questions or requests to the appropriate project team member.
• Identify administrative needs or potential gaps and proactively coordinate with the appropriate individuals to resolve them.
• Maintain confidentiality and exercise appropriate discretion when working with employee, project, and Company information.
• Perform additional administrative and project-support duties as assigned based on project needs.