Project Administrator

Responsibilities

• Provide support to Project Managers, Project Engineers, and Superintendents as needed.
• Aid in timesheet verification and integration for project team.
• Track onsite personnel and equipment to ensure all entered on time and efficiently.
• Assist in entering and tracking quantities in our construction software.
• Update onsite subcontractor logs and field PO logs.
• Routinely route and track submittals.
• Maintain project files and file accordingly.
• Keep inventory of safety supplies and order accordingly.
• Support project team with document / invoice / receipt tracking.
• Assist with Project Startup and Project Closeout.
• Answer, screen and transfer incoming phone calls.
• Greet office visitors in a professional, positive manner.
• Open, sort, and distribute incoming mail.
• Prepare overnight shipments and outgoing mail.
• Maintain office supply inventory and order appropriately.
• Compose and edit letters, emails, and other correspondence.

Qualifications

• Previous experience in an administrative assistant or general office role.
• A high school diploma or general education degree (GED).
• Proficiency in Microsoft Office (Outlook, Word, Excel, and Power Point).
• Superior organizational skills and proactive in anticipating business needs.
• Detail-oriented and quality conscious.
• Self-motivated.
• Able to work independently and collaborate as part of a team.
• Minimal instruction on day-to-day work.
• Able to determine best approach for new assignments or projects with general instructions.

Pay and Benefits

• Competitive pay
• Overtime eligible
• PTO 6 paid holidays
• Health, dental, vision, life, STD, LTD after 60 days
• 401(k) with company match