Project Administrator

Duties & Responsibilities

• Maintain and update all structural and miscellaneous drawing logs.
• Ensure all quick start and start up paperwork is distributed within the designated timeframe.
• Responsible for maintaining and ensuring the Procore documents stays organized.
• Write Purchase Orders and Subcontracts for Project Managers review.
• Follow up for returned executed contracts and assist with updating templates.
• Make sure all drawings are printed and sent out to meet the needs of the company.
• Update and help develop departmental procedures as directed by the Director of Project Management.
• Support Project Managements in typing up reports and correspondences as needed.
• Aid in setting up new jobs in Procore and Fabsuite for drawing records and fabrication tracking.
• Aid in maintaining contract drawing updates on Procore so detailers & subs are accessing the most current drawing sets.
• Pick up drawings from Engineering, Scanning and Filing Drawings and Maintaining Logs for reference and billing.
• Assist with gathering and filing Closeout documents, including warranties and as built packages.

Qualifications

• Associate degree (A. A.) or equivalent from two-year College or technical school; or six months to one year related experience and/or training; or equivalent combination of education and experience.
• Experience in construction document management preferred.
• Must have computer skills including knowledge of computer programs such as Microsoft Office.
• Must have good oral and written skills.
• Superior customer service skills, time management skills and the ability to multi-task, follow directions, and quickly learn new tasks, are essential.
• Experience working with sensitive and confidential information with a high degree of integrity and judgment.
• The ability to work with all levels within the organization is essential to this position.

Required Competencies

• Problems Solving/Analysis;
• Teamwork;
• Customer Focus;
• Results Driven;
• Flexible;
• Business Acumen;
• Communication Proficiently;
• Ethical, Conduct;
• Time Management;

Working Conditions

• This is a full-time position, and the hours of work and days are Monday through Friday, 7:30 a.m. to 4:30 PM.
• Some flexibility in hours is allowed, which needs to be discussed and approved by the department Manager in advance and must work 40 hours each week to maintain full-time status.

Benefits

• Competitive wages,
• Excellent benefits,
• 401(k) with company match,
• supplemental benefits and more.