Project Administrator

About the role

A growing design-build construction company in the Madison, Wisconsin area is seeking a Project Administrator to support their team.

Responsibilities

• Support Project Managers, Estimators, and Designers with day-to-day project coordination
• Aid with purchase orders, change orders, options, permits, and project documentation
• Coordinate selections with clients, vendors, and trade partners
• Track project schedules, selections, and outstanding items
• Maintain organized project files, binders, and vendor records
• Aid with project communication and weekly client updates
• Coordinate meetings, schedules, and administrative workflows
• Support office operations including phones, client hospitality, and supply management
• Upload and manage project information within company systems
• Aid with project handoff and closeout documentation

Requirements

• At least 1 year of experience in the construction industry
• Strong organizational and multitasking abilities
• Excellent customer service and communication skills
• High attention to detail and follow-through
• Experience with Microsoft Office including Outlook, Word, and Excel
• Ability to manage multiple moving pieces in a structured environment
• Professional office presence and communication style
• Problem-solving mindset with willingness to learn
• Ability to pass a drug screen and background check

Qualifications

• Must live within approximately 30 minutes of the office

Skills

• Experience with BuilderTrend, BuilderConnect, CoConstruct, Procore, or similar platforms
• Construction scheduling software experience
• Experience supporting residential construction or remodeling projects
• Selections coordination or client-facing project support experience
• Marketing or social media coordination experience
• Familiarity with Adobe Sign or digital document workflows

Benefits

Competitive compensation approximately $25-$35/hour depending on experience
Comprehensive benefits package including medical, dental, vision, and 401(k)
PTO and paid holidays
Stable and growing company environment
Strong team culture with company outings and events
Structured systems and operational support
Long-term growth opportunities within construction operations

Schedule

Monday-Friday schedule with no weekend work

Pay

Competitive compensation approximately $25-$35/hour depending on experience

Company

Trueline and its clients are unabashed equal-opportunity employers committed to a diverse workforce. We welcome smart and ambitious applicants and recruit, refer, hire, place, and promote without regard to race, color, gender, religion, national origin, ancestry, citizenship, disability, age, sexual orientation, or any other characteristic protected by federal or state law.