Project Administrator

About the role

Suffolk is seeking people who are bold, curious, innovative, and caring. We’ll challenge and inspire you to be your very best, embrace what makes you unique, and lift you up as you take chances. Here, you’ll find a place where you can act with purpose and integrity, bringing intelligence and grit to every aspect of your job.

Responsibilities

• Performs administrative functions and provides administrative support to project team and/or executive group in field or office as designated by management.
• Type, fax, copy, transcribe and distribute project documents and correspondence such as the subcontract base, subcontracts, purchase orders and various letters, and create and maintain paper and electronic project files according to Suffolk guidelines.
• Maintain and track project information in Procore as required.
• Follow up with subcontractors regarding project paperwork as needed.
• Assist project team with closeout coordination and preparation of O & M Manuals.
• Work with project team and manager(s) as directed to achieve departmental objectives.
• Sort, distribute and follow up with project mail and faxes; prepare outgoing packages and mail to meet daily deadlines.
• Order supplies for project team/office.
• Maintain personal, office, and jobsite space (if applicable) in a neat and organized manner.
• Set up project binders and order project drawings from local printing resources.
• Assist in the preparation and distribution of project punchlists.
• Archive all project documentation according to Suffolk guidelines.
• Participate in project and/or team meetings as needed.
• Assist with daily planning of managers’ schedules, meetings, and possibly travel (through corporate agency), if assigned.

Requirements

• Proficient in basic administrative functions and skilled in the use of office equipment and computer software including Microsoft Word, Excel, and Outlook.
• Ability to manage and prioritize tasks/projects with little supervision.
• Excellent written and verbal communication skills.
• 4-year college degree or equivalent work experience desired.
• Construction background preferred, but not necessary.
• Professional appearance and manner.
• Typing speed minimum of 45-50 wpm.
• Positive attitude.
• Ability to work independently and as part of a team.
• Respect for confidential information; good judgment.
• Flexible, detail-oriented.
• Ability to work in a fast-paced environment and prioritize effectively.
• Dedicated and hard-working.
• Takes initiative within area of responsibility.
• The ability to manage and embrace change, respond and adapt to new processes and new ways of looking at old problems.
• Candidate must possess Suffolk’s Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring.

Working Conditions

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.

Benefits

• Competitive salaries, auto allowances and gas cards for certain roles.
• Access to market-leading medical and emotional/mental health benefits, dental, and vision insurance plans.
• Virtual care options for physical therapy and primary care.
• Generous paid time off.
• 401k plan with employer match and access to expert financial resources.
• Company paid and voluntary life insurance.
• Tax deferred savings accounts.
• 10 backup daycare days each year.
• Short- and long-term disability.
• Commuter benefits.

About Suffolk

Suffolk is a national enterprise that builds, innovates, and invests. We provide value across the entire project lifecycle through our core construction management services and complementary business lines in real estate investment, design, self-perform construction, and technology start-up investment (Suffolk Technologies). By integrating data, artificial intelligence, and advanced technology through our Seamless Platform, we connect design, construction, and operations to deliver smarter, more predictable results and redefine how America builds.

Suffolk – America’s Contractor – is a national company with more than $9 billion in annual revenue, 3,000 employees, and 17 offices, including Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, San Diego, Las Vegas, Herndon, U.S. Virgin Islands, and other key markets. Suffolk manages some of the most complex and transformative projects in the country, serving clients across healthcare, life sciences, education, gaming, aviation, transportation, government, mission critical, and commercial sectors.