Project Administrator

Responsibilities

• Preparation of subcontracts, purchase orders and change orders.
• Review and approval of subcontractor certificates and insurance.
• Review and approval of subcontract security (bonds, letter of credit, etc.).
• Prepare and distribute bid packages on CM projects.
• Prepare and distribute addendums on CM projects.
• Prepare outgoing correspondence (type, fax and mail).
• Prepare owner pay applications.
• Prepare owner change orders.
• Prepare and distribute project directories.
• Filing for current projects, jobsite files (when needed), archive filing, and read files (for Operations staff).
• Variety of notary duties (pay requests, bids, etc.).
• Follow-up with subcontractors for non-returned subcontracts, purchase orders, insurance, bonds, etc.
• Preparation of weekly packages to satellite (and job site) offices.
• Other miscellaneous duties as needed.

Requirements

• Education: High School Diploma.
• Experience: General secretarial experience.

Skills / Knowledge / Abilities

• Intermediate computer skills (Word and Excel).
• Excellent organizational skills.
• Working knowledge of general office equipment (fax machines, copiers, etc…).
• Ability to communicate with and work with all types of people.
• Good telephone etiquette.