Project Administrator

Schnabel is an employee-owned, professional engineering and consulting firm specializing in geotechnical, geostructural, tunnel, and dam engineering. As an ENR Top 500 Design Firm with over 700 employees across 30+ U.S. offices, Schnabel emphasizes quality, business ethics, and community impact.

About the role

Schnabel Engineering is seeking a Project Administrator to support our growing practice. This role is ideal for someone who enjoys contributing to a strong team culture and helping projects run efficiently. You will work closely with Project Managers to support projects throughout the full lifecycle, from setup to close-out.

Responsibilities

• Provide data entry and reporting services for project managers, including:
  • Assist with contract administration and reporting duties
  • Maintain and manage the work breakdown structure throughout the life of a project
• Collaborate with project managers to develop and maintain detailed project schedules
• Monitor project lifecycle by reviewing budgets, financial forecasts, and other business reports
• Track revenue and customer billing, coordinating between accounting and project staff to ensure accuracy
• Support project and finance teams in executing and tracking established project financial workflows, such as:
  • Assist with contract review process
  • Coordinate special invoicing requirements between client and accounting staff
  • Review client and subcontractor invoices for accuracy and timeliness
  • Handle client payment inquiries, collections, and resolutions as needed
• Create and review technical documents, including letters, meeting minutes, presentations, memoranda, and reports (editing, formatting, assembly, and delivery)
• Perform other ad hoc duties to support project execution

Requirements

• Associate or Bachelor’s degree
• 5+ years of contract/project administration, office management, or comparable experience
• Attention to detail and strong organizational skills
• Excellent written communication skills for preparing clear, concise, and professional correspondence
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat or Bluebeam Revu
• Strong work ethic, positive attitude, and ability to perform professionally in a team environment
• Ability to pass a background check (criminal history, motor vehicle record, and credit check)
• Ability to pass a pre-employment drug screening

Preferred Qualifications

• Experience with project management, construction management, or engineering/technical work
• Understanding of project workflow from initial setup to completion in a professional services environment
• Experience managing contracts
• Familiarity with Aconex, Microsoft SharePoint, and Microsoft Teams
• Knowledge of project invoices and billing

Benefits

• Medical insurance
• Dental insurance
• Flexible spending accounts
• Employee life & ADD insurance (100% company-paid)
• Short-term disability (100% company-paid)
• Long-term disability
• Supplemental life insurance
• 401(k) and profit-sharing plan
• Employee Stock Ownership Plan (ESOP)
• Bonus program
• Paid time off
• 9 paid holidays
• Wellness program
• Professional development and tuition reimbursement

Pay

The compensation range for this position is $70,000 to $85,000, varying by geographic location and other factors.