Project Administrator

About the role

As a Project Administrator, you will serve as a trusted operational partner to senior leaders and project teams, assisting in keeping people, projects, and priorities moving forward for project success. This role goes beyond traditional administrative support; this role is a central hub for communication, coordination, and compliance, ensuring leadership teams are well-supported, projects remain on track, and clients receive timely, accurate information.

Responsibilities

• Support project managers with proposal preparation, project reporting, including field and laboratory data, and participation in project review meetings.
• Work with the project managers, scheduler of field work, and field staff to support project and staff needs.
• Aid in the implementation and ongoing compliance, including tracking field reports for client distribution.
• Support the Office Principal and other Office leaders with office-specific needs.
• Provide support by producing meeting agendas and minutes, assisting with planning and coordination of meetings, events, safety, and required training, and helping coordinate new hires for onboarding.

Requirements

• You have a High school diploma or GED.
• You have a minimum of 5 years of experience in a relevant field.
• You have Construction, engineering, or consulting firm experience, a plus.
• You have intermediate to advanced computer literacy, including proficiency with CRM, ERP systems, Metafield or data entry programs, and MicrosoftOffice Suite.
• You have a Notary Public Certification, or the ability to obtain within 90 days of hire.

Qualifications

• You have an Associate's degree in Business or Accounting, a plus.

Skills

• Strong communication skills.
• Organizational skills.
• The ability to manage competing priorities independently while collaborating effectively across teams.

Benefits

• Medical, Dental & Vision Plans with HSA and FSA options.
• 100% Employee Stock Ownership Plan (ESOP) with a 5% company contribution.
• 401(k) Retirement Plan.
• Paid Holidays and Paid Time Off (PTO) - with rollover options.
• Paid Maternity/Parental Leave.
• Employee Recognition Program.
• Credential Incentive Program.
• Tuition Reimbursement.
• Company Vehicle with Fuel Card for Project-Based Work.
• $2,000 Referral Bonuses & More!

Pay

Competitive pay based on experience.

Schedule

Full-time position.