Project Administrator

Prime Controls, L.P., established in 2004, is a family-owned Systems Integration and I&C Construction firm dedicated to meeting clients’ industrial automation and control requirements. As a Main Automation Contractor, we offer comprehensive solutions supported by our size, expertise, and extensive experience. With over 1,000 employees, Prime Controls serves customers nationwide from our Dallas, Texas headquarters and offices throughout the United States. Our mission is to deliver the highest quality professional services while prioritizing our employees’ well-being and fostering an exceptional workplace environment.

About the role

The Project Administrator supports active projects by managing administrative processes that keep work organized, documented, and moving forward. This role partners closely with Project Managers, field teams, accounting, and internal departments to ensure project documentation, reporting, and internal coordination are handled accurately and on time. This is a project-focused administrative role, not a front-desk position. The ideal candidate is detail-oriented, organized, and comfortable supporting multiple projects simultaneously.

Responsibilities

• Support Project Managers with timesheet tracking and labor reporting
• Review and process expense documentation
• Maintain project files and documentation in internal systems
• Assist with submittals, closeout documents, and required project paperwork
• Coordinate internal approvals and routing of documents
• Track material transfers and maintain related records (including photos when required)
• Assemble project kits and ensure materials align with provided specifications
• Assist with maintaining accurate inventory records related to project materials
• Communicate with internal departments to ensure project information is current
• Provide general administrative support to project teams as needed

Requirements

• 2+ years of administrative experience, preferably in construction, engineering, or project-based environments
• Strong organizational and time-management skills
• Ability to manage multiple tasks across different projects
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Comfortable working with documentation, reports, and tracking systems
• Ability to exercise judgment, prioritize effectively, and work independently

Benefits

• Health, Dental, and Vision coverage
• Flexible Spending Account(s)
• Generous PTO
• Numerous culture events
• ESOP
• 401k matching

Work Environment & Physical Demands

Physical requirements and work environment expectations vary by position. Generally, roles at Prime Controls may involve moderate noise, occasional exposure to outdoor weather conditions, and, depending on the role, work at heights or around airborne particles and electrical components. Physical activities may include standing, walking, sitting, climbing, balancing, stooping, kneeling, crouching, or crawling, as well as the use of hands, arms, and voice communication. Some roles may require lifting and/or moving up to 50 pounds. Vision requirements may include close vision, distance vision, and the ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.