Project Administrator

Responsibilities

• Personnel Craft/Field New Hire paperwork
• Upload and update employee data such as Union Pay Upgrades, tax forms, etc.
• E-Verify Assist project safety staff and IT with coordinating equipment for project staff
• Accounts Payable Complete 3-way match
• Work with Project Manager to create change orders
• Communicate and coordinate with Accounts Payable
• Collect Certified Payroll from vendors
• Accounts Receivable Prepare owner billings Reconcile billings with owner payments Post all incoming payments from owners
• Subcontractor Payments Prepare Subcontractor accruals SOV’s Reconcile Subcontractor SOV’s on a monthly basis Finalize Subcontractor SOV’s for payment Collect all documents for Subcontractor compliance including CPR, Insurance, Union documents, and correspondence such as letters, etc. Communicate with Subcontractors to ensure proper payment Track and monitor any stop notices and bond claims on the project
• Payroll Receive timesheets from field Verify cost codes and hours are accurate Enter hours and verify with reports hours are entered correctly
• Equipment Accrue all equipment hours and maintain log Equipment log Create change orders for all monthly equipment purchase orders Reconcile equipment hours
• Month End Prepare comprehensive Cast Forecast by project Finalize Subcontractor and owner billings for prior months Assist in all audits performed Vendors to ensure they are paid in a timely manner Collect Certified Payroll from vendors

Qualifications

• High School Diploma required
• 3-5 years of administrative support experience, preferably in engineering or construction
• Requires excellent communication and interpersonal skills, including verbal and written communication
• Intermediate computer skills utilizing, Excel, Word, PowerPoint, Outlook
• Bilingual in Spanish preferred

Pay & Benefits

Compensation: The base hourly rate being offered for this position is USD $25.00 per hour to USD $33.00 per hour. Please note that the salary range listed is specific to the role listed in California. Hourly rates may vary for different individuals in the same role based on various factors including, but not limited to, experience, education, and performance.

About the Role

OHLA USA is a company dedicated to building a better, safer, more sustainable world through the construction industry. We bring together diverse talent who thrive in a collaborative work environment and appreciate challenges and opportunities. We are currently hiring Project Administrators for various projects throughout southern California. These are full-time onsite jobs in a field office setting.