Project Administrator

Responsibilities

• Retrieve all subcontractor insurance certificates and audit that all requirements have been met.
• Maintain expirations of certificates and keep current.
• Collect and prepare project close-out binders.
• Manage email and calendars, scheduling meetings, resolving scheduling conflicts efficiently and with minimal disruption to participants.
• Order and distribute drawings.
• Order and obtain office supplies.
• Aid the project managers, superintendents of your project teams.
• Manage the start up and filing of all project documentation including contracts, change orders, approved submittals, RFI logs, meeting minutes and other necessary project documentation.
• Provide superintendents with appropriate job documentation folder before start of project.
• Issue subcontractor letter of intent and/or contracts.
• Issue subcontractor change orders.
• Create and distribute accurate and comprehensive correspondence.
• Enter data and maintain spreadsheets.
• Assist project accountants with collecting conditionals and unconditionals. Also, help accounting in maintaining lien logs.
• Protect confidentiality of sensitive information.
• Demonstrate efficient productivity, strong attention to accuracy and detail.
• Work well under pressure and tight time lines.
• Adapt quickly to changing priorities and shifting timelines.
• Demonstrate superior customer service skills.
• Anticipate manager’s needs and take initiative.
• Conduct self in a professional manner.

Requirements

• Bachelor/AA degree or 2+ years of construction coordination/administrative experience.
• Excellent computer skills; MS Outlook, advanced MS Word, Excel (includes creating, editing, and maintaining various applications as well as creation and maintenance of spreadsheets in Microsoft Excel).
• Solid understanding of construction practices and procedures.
• Strong verbal communication skills.
• Sharp problem-solving skills.
• Proactive/Time management skills.
• Heavy organizational skills.
• Professional demeanor.

Qualifications

• Professional demeanor.

Benefits

• This is a full-time, hourly position.
• The hourly range is $26 to $30 per hour.