Project Administrator

Position Summary

McCarthy Building Companies, Inc. is seeking a Project Administrator to join their Southwest Commercial Business Unit and support projects in the Phoenix and Chandler areas.

Responsibilities

• Keep Project Directory, Master File Index, and Trade Partner Index updated and current.
• Maintain Sharepoint filing system (Job site requirements and distribution of Division Office copies).
• Develop and maintain relationships with key team members and serve as the primary point of contact for documentation and workflows.
• Become familiar with and utilize Field and Job Cost Procedures.
• Track and maintain executed subcontracts, insurance, bonds, and pre-liens per project requirements.
• Maintain office supplies/equipment, ordering and scheduling maintenance as necessary.
• Produce manpower summary reports (from daily logs furnished by Superintendent).
• Process all incoming mail to Project Staff and respective Division Offices and package/distribute outgoing mail.
• Aid Staff in project closeout responsibilities, including archiving of files.

Project Accounting Administration

• Assist Project staff with accounting and maintenance of cost reports.
• Process weekly payroll for craft.
• Ensure that all compliance required records (I.e., certified payroll, minority craft tracking, tax reporting, etc) are completed in a timely and accurate manner (if required).
• Set up vendor accounts for the Field Office as required.
• Process project invoices and forward for approvals.
• Assist with Assembling Monthly Pay Requests and Progress Reports to Owner.
• Affiliate with processing monthly billings from trade partners.
• Track and manage lien waivers from trade partners.

Qualifications

• Must have 4+ years clerical/administrative experience preferably in the construction industry.
• Must be able to work in a fast-paced office environment, able to multitask, meet critical deadlines with eye for accuracy and attention to details.
• Must have excellent computer skills and be able to demonstrate proficiency with MS Office products (Outlook, Word, Excel, PowerPoint, Teams, Notes) typing 50+ WPM.
• Experience with construction and business software such as CMIC, Procore, Textura, SuccessFactors, Glean, Buildr, Yardhub, Origami, and SAP is preferred.
• Able to work with all levels of project staff and organization.
• Ability to work with all levels of project staff and organization.
• Bilingual (English/Spanish) with the ability to clearly communicate complex information in both written and verbal formats preferred.

Company Information

McCarthy Building Companies, Inc. is America's premier, 100% employee-owned commercial construction company. With offices nationwide, they specialize in a wide range of project types that are as diverse and wide-ranging as the communities in which they build. Their innovative teams collaborate with clients and industry partners throughout the project life cycle, starting in the earliest stages of design, throughout construction and beyond project completion. McCarthy’s reputation for tackling the toughest building challenges starts with their focus on developing high-performing individuals and teams. They do this through their award-winning training programs, a best-in-class Total Rewards benefits program, and a focus on equipping diverse teams of employee owners through a connected and inclusive culture aligned with their core values of: Genuine. We, Not I. All In.