Project Administrator

About the role

Imagine walking into a role where organization matters, details matter, and the work you do every day directly impacts the success of projects that will stand for decades. At High Plains Steel Services, we build more than steel structures. We build trust, excellence, and strong relationships through disciplined execution, clear communication, and people who take ownership of their work.

Responsibilities

• Maintain project documentation, tracking systems, and communication channels
• Draft, track, and organize RFIs, change orders, transmittals, inspection records, NCRs, and project documentation
• Cook up communication between Project Managers, customers, subcontractors, vendors, and internal teams
• Coordinate maintenance of project schedules, inspection tracking, sign-offs, and workflow alignment
• Compile closeout documentation and ensure project records remain organized, complete, and accessible
• Identify gaps, improve administrative workflows, and strengthen project tracking systems
• Become a trusted source of accurate project information that teams rely on every day

Requirements

• 1+ years of experience supporting construction projects, project management teams, document control, or project coordination activities preferred
• Strong organizational skills and exceptional attention to detail
• Experience managing project documentation, schedules, logs, or administrative workflows
• Proficiency with Microsoft Office, Excel, Microsoft Teams, and digital document management systems
• Strong written and verbal communication skills
• Ability to manage multiple priorities while maintaining accuracy and follow-through
• Experience in construction, steel fabrication, manufacturing, or industrial project environments preferred
• Experience with project management, document control, or ERP software such as Tekla EPM, Procore, Viewpoint, or similar systems preferred
• Ability to maintain confidentiality and professional communication standards

Qualifications

• Must be legally authorized to work in the United States

Skills

• Organizational skills
• Attention to detail
• Project documentation management
• Communication skills
• Time management
• Construction industry experience
• ERP software proficiency

Benefits

We take care of our team the same way we take care of our projects--with quality, reliability, and integrity. Health Insurance: Medical, dental, and vision plans. Retirement: 401(k) with company match. Time Off: Generous PTO. Career Growth: Professional development and advancement opportunities. Culture: Strong values, supportive teams, and leaders who invest in your success.

Pay

$50,000 to $70,000 per year, depending on experience

Schedule

N/A