Project Administrator

Key Responsibilities

• Greets visitors in a friendly and professional manner; logs all visitors with sign-in sheet.
• Receives and sorts incoming receiving tickets, daily forms, mail, express envelopes and courier deliveries; distributes mail to employees.
• Maintain a comprehensive spreadsheet to monitor and report on materials inventory, ensuring real-time accuracy and availability.
• Collect, review, and meticulously record fuel receipts within a structured tracking system, ensuring precision in financial records and compliance.
• Accurately enter data into the ADP software, enabling precise and efficient payroll processing and record-keeping.
• Skillfully handle timecard entries, maintaining detailed records of employee work hours, ensuring accurate and on-time payroll processing.
• Prepare and post all outgoing mail and express packages daily; maintains, checks and refills postage meter; arranges courier services.
• Orders and maintains field office and site supplies.
• Checks and distributes incoming email requests from site Info email box, if applicable.
• Covers travel arrangements for employees/interviewees; monitors travel expenses.
• Types memorandums, letters and other documents as required by management staff.
• Affords assistance with preparation of project submittals including clerical revisions as requested by the Project Manager.
• Keeps office and filing/storage areas organized and clean; maintains knowledge of the location/stock of documents, etc.
• Coordinates site events, crew lunches, meetings etc.

Basic Qualifications

• High school diploma/GED or equivalent.
• Minimum three to five years of experience in an administrative capacity.
• Highly motivated, with a demonstrated passion for excellence and taking initiative.
• Strong work ethic, willing to do what it takes to get the job done right the first time.
• Demonstrated commitment to ethics and integrity.
• Passion for safety, with the ability to help us ensure that nobody gets hurt.
• Team player with the ability to work independently to meet deadlines, goals and objectives.
• Strong organization, time management, and attention to detail.
• Excellent computer skills including knowledge and experience with Microsoft Office, Outlook, and Excel.
• Above average oral and written communication skills, leadership skills, along with use of independent judgement and creativity applied to resolution of issues.
• Highly proactive and responsive to internal and external customers
• Good problem-solving skills/decision-making skills.
• Valid Driver’s License and ability to drive on behalf of company business.

Physical Demands & Work Environment

This office-based role requires frequent computer use and effective communication, with occasional travel to project sites as needed. Site visits may involve extended periods of standing or walking and required PPE, with potential exposure to heavy equipment, chemicals, dust, fumes, uneven terrain, and extreme weather.

Perks and Benefits

Forgen offers a comprehensive benefits package, including medical, dental, vision, retirement plans, bonuses, paid time off, and more. We support a flexible work model for most non-craft positions and provide additional perks like education assistance, wellness programs, and employee awards.

Equal Opportunity

Forgen is an equal-opportunity employer and prohibits discrimination based on any legally protected status.

Privacy Policy

We collect and use your personal data to manage the recruitment process, including assessing your application, verifying information, and, if applicable, entering into an employment contract. Your information may be shared with authorized third parties who perform services on our behalf, such as background checks, and only where permitted by law. We implement appropriate security measures to safeguard your information and retain it only as long as necessary for recruitment and legal purposes.

You have the right to access, correct, or request deletion of your data, and to withdraw your consent at any time where applicable. For questions or to exercise your rights, please contact hr@forgen.com.

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