Project Administrator

Responsibilities

• Manage the administrative tasks associated with a project, including, but not limited to proposal and project registration, invoicing set-up, coordinate project resources, and more.
• Basic ability to use ECS systems in the coordination of project resources, management of project paperwork and documentation, and maintaining project schedules and budgets.
• Cook internal communications with staff members on a variety of projects, as requested. Actively mentor junior staff and support overall development of the team.
• Attend project meetings with senior staff and assist with resolutions to administrative problems.
• Communicate with client and external team members consistently.
• Aid in managing project budgets, preparing invoices, and collection efforts.
• Basic ability to prioritize tasks to meet project deadlines. Consult with your supervisor to help prioritize tasks on a daily basis.
• Good project and contract management skills.
• Basic ability to manage project budgets.
• Host or attend project discussions with clients, follow up on reports to determine if there are questions.

Required Qualifications & Skills

• A high school diploma or GED required. A bachelor of business or related field preferred.
• Two years of related experience.
• If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required.
• Excellent oral & written communication skills.
• Basic project management and contract administration skills.
• Dependable, self-motivated, responsible and detail-oriented.
• Able to multi-task and meet deadlines.
• Proficient with MS Office (Word, Excel, PowerPoint).
• To work effectively in teams, with clients, peers and subordinates, as well as independently.
• Excellent interpersonal skills.
• Basic decision making skills.

Pay

N/A

Schedule

N/A

Benefits

N/A

Contact

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 3,000 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #60 in Engineering News-Record’s Top 500 Design Firms (April 2026), #148 in Engineering News-Record’s Top 200 Environmental Firms (October 2025) and #50 in Zweig Group’s Hot Firm List (May 2025). For additional information about ECS, visit: www.ecslimited.com. ECS is an Equal Opportunity Employer. To learn more, click here.