Project Administrator

Main Responsibilities

• Drive project execution across multiple initiatives, ensuring timelines, milestones and deliverables are met
• Proactively track progress and follow up with team members to keep projects moving and prevent delays
• Own project schedules, including toll gate review prep and approvals, ensuring adherence and accountability
• Anticipate risks and bottlenecks, escalate issues early, and implement mitigation strategies
• Actively remove roadblocks by coordinating across engineering, sourcing, production and quality teams
• Lead regular project meetings (weekly/bi-weekly) with a focus on action item, accountability, and results
• Assign responsibilities and track deliverables to ensure timely completion
• Facilitate seamless cross-functional communication to ensure alignment and clarity
• Facilitate and track the movement of parts through the facility to ensure timely progression and minimize delays
• Ensure material readiness for prototype, pre-production and field trial builds
• Carefully coordinate external testing, field trials, and prototype shipments with strong attention to detail
• Support purchasing activities, including requisitions (D365/Amazon) to maintain project flow
• Carefully coordinate shipment of prototypes, field trials and materials, ensuring accurate tracking and maintenance of detailed logs
• Track project costs and identify efficiency opportunities
• Maintain accurate and up-to-date project trackers and status in Antura and MS Office Tools
• Develop clear documentation for regular updates
• Continuously identify process improvements and implement best practices to enhance efficiency
• Take ownership of additional tasks as needed to support project success

Qualifications and Experiences

• Bachelor’s degree in business, related field, or equivalent experience
• Project Management or related experience
• Proven ability to manage multiple projects in a fast-paced environment
• Experience in product development or manufacturing environments preferred
• Familiarity with project management tools (Antura, Jira) preferred
• Experience working with technical and engineering teams preferred