Project Administrator

About the role

BRPH is a technically focused, creative architecture, engineering, and construction company with over six decades of expertise in helping mission-driven clients in various sectors. The Project Controls Specialist II supports project controls functions and assists in managing project scopes and costs.

Responsibilities

• Services include planning, cost, and schedule metrics and tools, collecting performance data, tracking data, analyzing, and reporting.
• Aids the Project Manager in tracking changes to the project scope and supporting cost and schedule impact estimates.
• Integrates cost and schedule data with the company's accounting and management information systems to meet performance and financial goals.
• Supports change control management, document control management, and critical path method network analysis.
• Works closely with assigned Project Manager and project teams to fulfill project controls requirements.
• Reviews project contractual requirements and ensures compliance.
• Maintains the Project book for assigned Project Manager.
• Manages the systematic retention, protection, retrieval, transfer, and disposal of technical data and correspondence.
• Assists Project Managers in preparing budgets, project plans, meeting minutes, AIA contracts, reports, proposals, responses to reviews, and other required project documentation.
• Covers design submittals, compiles drawings, specifications, cost estimates, calculations, design analyses, and reports for clients.
• Notifies team members of quality and submittal requirements and deadlines.
• Prepares project requisitions for new projects, prepares PO requests for sub-consultants, sets up and maintains project team and project center administration in Newforma, prepares QC reports for all design submittals, and handles Construction Administration requirements.
• Sets up and maintains project logs including revision log, ASI log, supplemental sketch log, etc., and handles Bid Phase administration.
• Attends meetings and records minutes when required, attends bid openings, releases and returns plan deposit checks, and manages project schedules.
• Reviews expenditures for coding accuracy, updates commitment logs for purchase orders and subcontracts, and assists in the development of information for trending and forecasting processes.
• Supports the project change order process and gains insight into its importance.

Requirements

• Associates degree or bachelor’s degree or demonstrated equivalent technical training.
• A minimum of six years of experience in engineering, architecture, project administration, procurement, and construction projects.

Qualifications

• Proficient in Word, Excel, and Outlook (current BRPH version).
• Good human relations skills, including the ability to effectively direct and relate to others positively.
• Excellent verbal and written communication skills.

Skills

• Reviews expenditures for coding accuracy.
• Updates commitment log for purchase orders and subcontracts.
• Supports the development of information for trending and forecasting processes.
• Supports the preparation of information for progress measurement.
• Exposure to rudimentary earned value information and its application.
• Supports the gathering of information from the accounting system for tracking actual cost information.
• Supports the procurement process and the relationship to Project Controls responsibility.
• Supports the project change order process and gains insight into its importance.

Benefits

BRPH offers competitive compensation and benefits, including health insurance, retirement plans, and paid time off.

Pay

Competitive salary based on experience and qualifications.

Schedule

Full-time position with flexible working hours.