Project Administrator

Essential Responsibilities

• Support Project Managers throughout all phases of projects.
• Cook up and track Request for Information (RFIs), submittals, change orders, punch lists, and other construction administration documents.
• Prepare project correspondence, meeting minutes, reports, and project documentation.
• Aid in AIA Owner and Consultant Agreements and consultant proposals.
• Coordinate communications between clients, consultants, contractors, and project teams.
• Schedule meetings, maintain project files, coordinate travel, and support project logistics.
• Aid in proposals and other project-related administrative tasks.

Required Qualifications

• Minimum 3 years of Project Administrator or Project Coordinator experience in an Architecture, Engineering, or Construction (AEC) firm.
• Experience supporting multiple Project Managers.
• Working knowledge of AIA contracts and construction administration documentation.
• Strong organizational, communication, and time management skills.
• Proficiency with Microsoft Office; experience with Newforma, Bluebeam, or Deltek Ajera is a plus.
• Ability to manage multiple priorities in a deadline-driven environment.