Project Administrator

Duties

• Generate and maintain the biweekly purchasing report, ensuring accuracy and timely updates
• Coordinate and compile internal and external project status reports
• Support PEs and PMs in assembling vendor technical and commercial proposal packages
• Manage and track Request for Information (RFI) logs and change management logs
• Prepare, assemble, and process change orders in collaboration with PMs
• Cookspare parts logistics, working with both internal teams and external vendors
• Provide administrative and coordination support to the Base Electron Logistics Lead
• Manage Operations & Maintenance (O&M) and training materials, including obtaining, organizing, and distributing documentation
• Maintain structured project documentation and ensure version control compliance
• Facilitate effective communication between project stakeholders

Qualifications

• Associate’s or Bachelor’s degree in Business Administration, Project Management, or related field (or equivalent experience)
• 3 - 7 years of experience in a project coordination or administrative role
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• High attention to detail and accuracy
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
• Experience working with project tracking tools or ERP systems preferred
• Strong written and verbal communication skills
• Experience in engineering, construction, manufacturing, or logistics environments
• Familiarity with procurement processes and vendor coordination
• Exposure to project lifecycle documentation and reporting