Project Administrator

Responsibilities

• Develop and maintain project tracking and collaboration tools to support effective project management.
• Manage and administer Smartsheet platforms, including creating and updating sheets, reports, dashboards, and automated workflows.
• Design and optimize tools and workflows within existing systems to streamline internal processes.
• Collaborate closely with internal stakeholders to identify operational needs and translate them into practical solutions.
• Build and maintain reports, dashboards, and analytics tools to support data-driven decision-making.
• Analyze datasets to identify trends, insights, and opportunities for process and performance improvement.
• Provide technical support, training, and guidance on best practices to internal teams using Smartsheet and related tools.
• Serve as the in-house Smartsheet specialist, advising on how to use the platform to enhance company processes.
• Support project coordination activities, including document control and construction administration tasks as needed.
• Provide general administrative support to project teams to ensure smooth day-to-day operations.

Requirements

• Proficiency with Smartsheet, including building and maintaining sheets, reports, dashboards, and automated workflows.
• Strong experience with Microsoft Office Suite, with at least 3+ years of hands-on use.
• Advanced Microsoft Excel skills, including experience with pivot tables.
• Proficiency with Microsoft 365 tools for collaboration and document management.
• Experience in project coordination and project administration.
• Experience in document control and construction administration.
• Strong administrative support skills with attention to detail and organization.
• Able to analyze datasets and interpret trends to support process improvement.
• Able to design user-friendly interfaces and workflows that integrate with existing systems.
• Strong communication and collaboration skills to work effectively with internal stakeholders.
• Able to provide technical support and training to internal teams on Smartsheet and related tools.