Project Administrative Assistant - Solar

Mortenson is seeking a Project Administrative Assistant to interact with staff at all levels in a dynamic environment, remaining flexible, resourceful, proactive, and efficient with a high level of professionalism and confidentiality. The ideal candidate will handle a wide range of administrative and executive support tasks with the ability to work independently or with minimal supervision.

Responsibilities

• Perform clerical tasks and operate basic office equipment
• Handle incoming calls, provide general information, forward calls to the appropriate party, and take messages as required
• File and maintain written records along with creating electronic copies for records
• Receive, sort, and log all deliveries into computer database
• Prepare daily outbound deliveries
• Prepare materials for design and construction meetings
• Record and update meeting minutes for various site meetings
• Procure consumable materials and office supplies
• Support Superintendent with equipment inventory tracking and organization
• Support Superintendent with the entry of craft worker timecards
• Provide general support for the project team with various day-to-day tasks
• Schedule, track, and log all repairs and standard maintenance for work trucks
• Provide maps and directions to visitors, subcontractors, deliveries, or new employees
• Log all applicants into the Craft Applicant Tracking Spreadsheet

Requirements

• An associate’s degree in business or related administrative experience preferred
• Minimum of 3 years administrative experience, preferably supporting a large number of team members
• Proficiency in Microsoft Office, Excel, Email and Calendar systems, and PowerPoint
• Strong working knowledge of basic office equipment
• Strong communication skills, both written and verbal
• Ability to be highly organized
• Must be 100% onsite local to Arcadia, FL
• Must be currently legally authorized to work in the U.S. without sponsorship for employment visa status

Benefits

(For Non-Craft & Non-Union Craft working 25+ hours / week)

• Medical and prescription drug plans that include no additional cost vision coverage
• Dental plan
• 401k retirement plan with a generous Mortenson match
• Paid time off, holidays, and other paid leaves
• Employer paid Life, AD&D, and disability insurance
• No-Cost mental health tool and concierge with extensive work-life resources
• Tuition reimbursement
• Adoption Assistance
• Gym Membership Discount Program

Pay

The hourly base pay range for this role is $24.52 MIN - $33.12 MAX. (Actual range is higher for the following office locations: Denver, CO and Chicago, IL – 5%, Seattle, WA, and Portland, OR – 10%, Washington, D.C. – 12.5%). Base pay is positioned within the range based on several factors including an individual’s knowledge, skills, and experience, with consideration given to internal equity.

About Mortenson

As a top builder, developer, and EPC (Engineering, Procurement, and Construction), our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact.