Project Administrative Assistant - Energy

Final determination of starting pay will vary based on job-related knowledge, skills, education, and experience. The pay scale listed is generally for candidates that meet the specified qualifications and requirements. Compensation reflects the cost of labor across several US geographic markets.

About Us

Since 1954, Cupertino Electric, Inc. (CEI) has built a reputation for delivering high-profile, complex projects with integrity. We are problem solvers, innovation seekers, team players, and safety fanatics. As part of Quanta Services (PWR:NYSE), North America's largest employer of skilled craft labor, we work on real, tangible projects that alter the landscape and improve lives.

The Energy Team

Our Energy Group builds projects from the field to the grid, including solar, battery storage, substations, EV charging, microgrids, and converter stations. We deliver projects of all sizes, from small sites to thousands of acres. We’ve built some of the nation’s largest utility-scale solar plants and installed more EV charging stations in California than any other contractor. We are dedicated to running an environmentally responsible business.

About the Role

The Project Administrative Assistant provides daily support to Senior Project Managers, Project Managers, Assistant Project Managers, and Project Engineers. This role ensures smooth information flow between the office, field, vendors, and general contractors.

• Coordinate job start and job close processes
• Route contracts and handle data entry for weekly field employee hours
• Process materials to purchasing agents
• Assist personnel with data entry for job tasks
• Maintain and update job files and controlled forms/logs
• Order drawings for field and office personnel
• Handle phones, copying, scanning, and shipping

Responsibilities

The job duties listed are typical examples of work performed by positions in this classification. Specific duties may vary depending on department or project needs without changing the general nature and scope of the role.

Requirements

• Excellent organizational, time management, and project management skills
• Ability to work effectively in a fast-paced environment
• Outstanding written and spoken communication skills
• Critical reasoning abilities
• Intermediate proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Oracle and JD Edwards experience is highly desirable

Qualifications

• High School Diploma or GED required
• Two (2) years of administrative experience required
• Construction industry experience preferred
• Must be authorized to work in the United States (this position is not eligible for sponsorship)

Pay

$16.00/hour to $25.00/hour

Benefits

We provide a competitive compensation package that recognizes your experience, credentials, and education alongside a robust benefits program to meet your needs.