Project Assistant Energy

We are seeking a Project Assistant to join our team in our Oak Ridge, TN office.

About the role

• Stops work without fear of reprisal for unsafe conditions potentially affecting personnel safety or environmental risk.
• Performs general office duties: filing, copying, faxing, scanning, mailing, and data entry.
• Greets and processes visitors' requests upon arrival, handles sign-in log, and manages security requirements.
• Handles incoming and outgoing mail and shipments (internal and external).
• Arranges travel through internal or outside agents and completes expense reports as requested.
• Coordinates meetings, updates calendars and schedules, and arranges catering as needed.
• Handles routine maintenance requests related to office equipment and the facility, and directs routine office services vendors.
• Orders and maintains office supplies, janitorial supplies, and coffee supplies.
• Provides reprographics and document assembly support for various tasks.
• Prepares correspondence from rough draft through distribution.
• Assists in writing procedures and provides technical editing support.
• Formats and edits various documents and prepares weekly or monthly reports.
• Reconciles Purchasing Card expense receipts and prepares expense reports for cardholders.
• Prepares and submits Electronic Purchasing Requisitions (EPRs) for procurements of supplies and equipment and maintains cost tracking for Basic Ordering Agreements.
• Assists technical organizations in organizing and cataloging supply inventory and ordering supplies as necessary.
• Maintains and updates various databases using MS Excel.
• Assists Facility Manager in conducting and recording the Plan of the Day (POD) and Plan of the Week (POW).
• Prepares and issues Standing Orders (SO) and Stop/Suspend Work Orders at the direction of the Facility Manager.
• Updates and maintains various notebooks for the Operations group (e.g., Control Room books and Evolution books).
• Processes, records, and files Work Packages for the Operations and Maintenance groups.
• Processes, records, and files Radiological Controls (RADCON) records for the RADCON group.
• Coordinates recycling efforts for the building.
• Processes telephone requests for new phone installations and relocations.
• Provides back-up support to other administrative assistants.
• Supports the execution of Integrated Safety Management System (ISMS) guiding principles and core functions and the Isotek Safety Culture.
• Performs other duties as assigned.

Requirements

• High school diploma or equivalent.
• Minimum two (2) years' experience as an Administrative Assistant; five (5) years preferred.
• Advanced knowledge of Microsoft Office and Foxit PDF Editor.
• Procedure writing and technical editing skills preferred.
• Strong communication, verbal, and written skills.
• Excellent organization skills and attention to detail.
• Ability to interface at all levels of the organization and with customers.
• Applicants selected will be subject to a federal background investigation and must meet eligibility requirements for access to classified information or matter.
• Applicants must have Real ID-compliant identification to access the work location.
• U.S. citizenship is required.

Benefits

At AtkinsRéalis, our values—Safety, Integrity, Collaboration, Innovation, and Excellence—guide our culture and decisions. Depending on your employment status, benefits may include:

• Medical, dental, and vision coverage.
• Company-paid life and short- and long-term disability benefits.
• Employer-matched 401(k) with 100% vesting.
• Employee stock purchase plan.
• Paid Time Off and leaves of absence options.
• Flexible work options.
• Recognition and employee satisfaction programs.
• Employee assistance program.
• Voluntary benefits.

Pay

Expected compensation range is between $42,000 - $71,000 annually, depending on skills, experience, and geographical location.