Project Administration Coordinator (Southern California)

Summary of Position

We are seeking a proactive, organized Project Administration Coordinator, with Spanish language skills highly preferred, to support our team on public works projects. This multifaceted role includes project coordination, labor compliance, field hiring and onboarding, especially for Spanish-speaking workers, as well as general office and team support. The ideal candidate is collaborative, communicative, and comfortable working in a fast-paced, field-integrated environment.

Typical Duties

• Provide comprehensive administrative and operational support to project teams, including preparing bid packages and RFPs, creating and tracking subcontracts, purchase orders, and change orders; processing billings and assisting with project setup and closeout activities
• Manage the preparation and coordination of bid packages and RFPs, including document compilation, distribution, and tracking of responses
• Administer and track subcontracts, purchase orders, and change orders, ensuring timely execution, accurate documentation, and alignment with contract requirements
• Cook up and coordinate project billings, supporting project managers with financial tracking, forecasting documentation, and reporting
• Cook up and coordinate project billings, supporting project managers with financial tracking, forecasting documentation, and reporting
• Cook up and coordinate project billings, supporting project managers with financial tracking, forecasting documentation, and reporting
• Cook up and coordinate project billings, supporting project managers with financial tracking, forecasting documentation, and reporting
• Support project setup and closeout processes, ensuring all contractual, financial, and compliance documentation is complete and properly archived
• Collect and review certified payroll, skilled and trained workforce reports to ensure compliance with state and/or federal requirements (prevailing wage, apprenticeship, and other public works and special requirements)
• Maintain accurate compliance records, including licensing, and assist with audits as necessary
• Act as a point of contact, in coordination with the Risk Manager, to address compliance inquiries from field staff and subcontractors
• Support field onboarding efforts, including proactive outreach and coordination of required documentation for field employees, with a focus on assisting Spanish-speaking team members
• Facilitate the processing of new hire documentation, orientation materials, and safety compliance paperwork to ensure timely and accurate onboarding
• Communicate workplace policies, safety requirements, and procedural expectations clearly and professionally in English, and when applicable, in Spanish, to support workforce understanding and compliance

Skills/Qualifications

• Prior experience in construction project coordination, labor compliance, labor unions, or field support, preferably on public works or affordable housing projects
• Familiarity with public works labor standards preferred (prevailing wage, apprenticeship, skilled and trained workforce)
• Bilingual (English/Spanish) strongly preferred; (verbal and written) Proficient in Microsoft Office Suite (Word, Excel, Outlook) and project management/document control systems
• Excellent organizational skills and attention to detail
• Strong interpersonal and communication skills; comfortable interacting with diverse teams and field crews
• Ability to manage multiple tasks and adapt in a fast-paced environment
• Positive, proactive approach and willingness to help wherever needed
• Commitment to promoting a safe, compliant and inclusive work environment
• Strong problem-solving skills and ability to work independently and collaboratively

About Blach

Blach Construction is a financially stable, award-winning, mid-sized general building contractor and construction manager headquartered in San Jose with operations throughout the greater Bay Area and Southern California. Blach offers an outstanding benefits package, including an initial three weeks of paid vacation (growing to four weeks after five years of service), holidays, and sick leave. Comprehensive medical, dental, and vision coverage, 401(k) plan with company match, profit-sharing, long-term disability insurance, cash bonuses based on performance, professional development, education assistance, credit union membership, annual wellness stipend, professional affiliations, and many other benefits. The company practices a progressive management style that truly values and appreciates high-quality team members and invests a tremendous amount in their growth and development.

Contact

If you possess any of the above talents and are looking for an opportunity to join an exciting, dynamic team at a growing firm, please submit your resume through our website at www.blach.com/careers/opportunities/. Blach Construction is an Equal Opportunity Employer.