Project Accounting Specialist

Responsibilities

• Cook up and administer subconsultant agreements and amendments.
• Inspect subconsultant contracts to ensure they align with prime contract terms and project budgets.
• Keep tabs on subconsultant commitments, invoices, and unpaid balances.
• Check subconsultant invoices for compliance with contracts and budget alignment.
• Keep meticulous records of subconsultant commitments, invoices, and payments.
• Manage a portfolio of project accounts receivable balances.
• Collaborate with Regional Directors, Principals, and Project Managers to devise collection strategies for overdue invoices.
• Reach out to clients about outstanding balances and payment statuses.
• Monitor aging reports and pinpoint collection risks.
• Elevate delinquent accounts and suggest corrective actions.
• Keep detailed notes on collection efforts and customer communications.
• Track project billings, unbilled receivables, and cash collections.
• Examine project financial performance and spot potential cash flow issues.
• Participate in monthly project review meetings and reporting processes.

Qualifications & Skills

• A bachelor’s degree in accounting, finance, Business Administration, or a related field.
• At least 5 years of project accounting, accounts receivable, billing, or financial operations experience.
• Experience within architecture, engineering, environmental consulting, or professional services organizations is preferred.
• A strong analytical and detail-oriented mindset with a focus on accuracy in contracts.
• Experience managing collections and client-facing financial communications is preferred.
• Advanced proficiency in Excel and financial systems.