Project Accounting Associate II

Creighton Manning is looking for a candidate to assist the Project Manager throughout the project life cycle: establishing project budgets, reviewing and preparing the client invoices, coordinating accounts receivable and work-in-progress review, and review project financial performance. The candidate should have great analytical thinking, problem-solving skills and the ability to work within a team. General Characteristics Ability to complete complex client invoices.Assists Project Manager throughout the project life cycle.Responsible for personal task management and adherence to deadlines and scope.Receives moderate supervision on work assignments. Technical Responsibilities Participate in Project Financial Meetings on accounts receivable (AR), work-in-progress (WIP), and other applicable key performance metrics.Project Setup and lifecycle maintenance in Deltek, including:Creates Work Breakdown StructuresInputs Budgets and saves backupReview, verify, and file contractsCreate Billing Terms based on contractInvoicingBatching draft invoices by invoice weekReference Invoicing Summary Report for budget and billing guidanceReview rates, costs, dates, factors, WIP, and comments for mischarges and errorsMark up draft invoices for Project Manager review.Complete all changes on draft markups accuratelyInput WIP comments into system tools as neededConfirm backup/status reports are attached as neededSubmit invoice to client per contract requirementsFile emailed invoices in the project folderWork-In-Process (WIP) MonitoringConfirm with PM when WIP may be billedConfirm status and amount of supplement or change order when applicableEnter AR comments in Deltek for all past-due invoices.Notify Management of potential and confirmed Write-offsAccounts Receivable (AR) CollectionUtilize system tools to conduct AR follow-up in a timely fashion.Maintains up-to-date AR comments in system tools.Review and approve sub-consultant invoices.Maintain appropriate documentation on projects. Communication, Teamwork, And Leadership Work as part of a team and coordinates work with others.Possess essential communication skills, verbally, in writing, and in presentations.Actively participate in discussions and tasks.Collaborate with internal and external teams.Routinely interact with organizational leaders, clients, officials, contractors, and others. Job Requirements Associate’s degree in Accounting/Business Administration or related field preferred, or 5 years of experience with NYSDOT Billing Format.Experience using Deltek/Vantagepoint preferredExcellent customer service skills and ability to build solid working relationshipsProficiency in MS Office and accounting software is desirable Pay Range Albany, NY: $23/hour - $27/hour Pay is based on the applicant’s ability/experience and will be rated accordingly. Why Creighton Manning? Creighton Manning, a GAI company, offers an exceptional place to do meaningful work, grow your career, and support infrastructure that strengthens communities. You’ll join a collaborative, multidisciplinary team contributing to projects that improve transportation networks, support municipal services, advance land development, and expand energy infrastructure. At Creighton Manning, you’ll work alongside engineers, planners, surveyors, inspectors, and support professionals in a collaborative, client-focused environment. You’ll also benefit from comprehensive benefits, wellness programs, and employee discounts. As part of GAI, Creighton Manning offers the teamwork and client focus of a regional firm, supported by the stability, resources, and career-development opportunities of an established and growing firm. Benefits To Working At Creighton Manning Include Competitive Pay & Recognition Market based, competitive compensationPerformance driven recognition and development bonuses Comprehensive Health & Wellness Medical, dental, and vision plansCompany-paid short-term and long-term disabilityCompany-paid life insuranceEmployee Assistance Program and wellness resources Meaningful Work–Life Balance Generous paid time off + 7 paid holidaysAn additional floating holiday—use it for what matters to youPaid maternity, paternity, and adoption leave Growth, Learning & Financial Security 401(k) with company matchTuition reimbursementSupport and rewards for professional development and certifications #CM #creightonmanning