Project Accountant I

Key Responsibilities

• Manage project financials, including cost tracking, budget monitoring, and variance analysis.
• Cook with vendors and subcontractors to obtain and maintain Certificates of Insurance (COIs).
• Support the change order process, including documentation, cost analysis, and system updates.
• Perform project cost transfers and adjustments to ensure accurate job costing.
• Aid with procurement activities, including material sourcing, and vendor coordination.
• Utilize document management tools (e.g., DocuSign) to route, track, and store critical project documentation.
• Prepare and maintain project cost reports for Project Managers and leadership.
• Manage project billing, including preparation and submission of AIA billing documents.
• Track, prepare, and submit Accounts Payable (AP) payment requests, ensuring proper approvals and timely processing.
• Collaborate with cross-functional teams to ensure financial accuracy and operational efficiency.
• Support month-end close activities related to project accounting.
• Perform additional duties as assigned by the Project Accounting Manager or Vice President of Accounting & Finance.

Required Knowledge, Skills, And Abilities

• Strong proficiency in Microsoft Office Suite, particularly Excel (pivot tables, formulas, data analysis).
• Solid understanding of job costing and project-based accounting principles.
• Knowledge and experience with AIA billing processes and documentation.
• Familiarity with OCIP (Owner-Controlled Insurance Program) and CCIP (Contractor-Controlled Insurance Program) requirements and compliance.
• Excellent analytical, organizational, and problem-solving skills.
• Strong attention to detail with the ability to manage multiple priorities and deadlines.
• Effective written and verbal communication skills.
• Experience with ERP/accounting systems (e.g., Viewpoint or similar platforms).
• Familiarity with construction or mechanical contracting industry practices is preferred.

Physical Requirements

• Prolonged periods of sitting and working at a computer.
• Occasional lifting up to 25 pounds.
• Must be able to communicate effectively in English in an office environment.