Project Accountant 3

About the role

The Project Accountant 3 (PA3) plays a crucial role in the project accounting and billing strategy, focusing on project reconciliation and the development and training of the regional accounting workgroup. This position requires strong organizational, time management, communication, and analytical skills.

Responsibilities

• Process all material and subcontractor invoices for approval and inputs into the accounting system
• Review subcontractors' pay application information, including current contract value, stored materials, owner direct purchasing, and retainage, and communicate irregularities to the Project Manager and Subcontractor as appropriate
• Track and assist with subcontractor insurance compliance renewals
• Request and obtain valid W-9s for new vendors
• Collect and process certified payrolls when required
• Receive and process payroll for hourly employees
• Absorb and train the regional accounting workgroup; may be assigned a direct report
• Assist with the project setup process, including Job Cost Budgets, verifying Staff Rates, escalation, equipment inclusion/exclusions, etc.
• Aid in identifying contractual terms for accounting and billing requirements with the project team and aid in the strategy of meeting requirements in Contract Abstract and Project Execution Plan
• Attend 'pencil-copy' meetings with subcontractors and Owners
• Absorb and assist with assigned projects' PSR reviews and meetings
• Routinely perform reconciliation and audit reviews to identify any over/under variances; communicate effectively and pursue resolution
• Work with the Project Manager to create and monitor Billing Forecasts and change management; communicate with Owner regarding billings that include agreed-upon forecasted costs (Insurances, General Conditions, etc.)
• Prepare and process Owner billings on a schedule of values in accordance with contract requirements and MCC Standards (in ERP)
• Generate billing backup detail and reconcile billings against job cost per MCC Standards
• Prepare Job Cost Corrections as required
• Review and provide guidance with NR forecasting to ensure its accuracy with respect to actual cost incurred
• Set up and maintain general, subcontractor correspondence and accounting files in document control system
• Help maintain records of computer-related equipment and prepare equipment transfers as needed
• Seek additional experience with a variety of project sizes and types; work across multiple projects with varying sizes and complexities
• Provide general administrative support to the project team as requested
• Conduct themselves in accordance with our Guiding Principles and exhibit attributes matching the Way We Work

Qualifications

• High school diploma or GED
• 4-year bachelor’s degree or relevant Accounting experience
• Minimum 6 years of industry experience

Skills & Abilities

• Strong computer skills, including proficiency in Microsoft Office applications and the ability to learn new programs/systems quickly
• Comfortable working in a paperless environment; experience working Vista or similar ERP
• Good time management and organizational skills
• Functions actively and effectively as part of a team
• Demonstrated understanding of various delivery methods and ability to work across multiple projects of various size and complexity
• Proven ability to analyze, identify, and resolve issues with AR and AP timely

Benefits

At Manhattan, you get competitive pay and benefits, a positive, friendly, and team-oriented workplace with caring leadership, professional development and leadership programs, and security and stability working for a financially strong company. Learn more in our Career Development Booklet on our website: www.manhattanconstructioncareers.com.

Pay

Competitive pay and benefits are offered at Manhattan Construction.

Schedule

Working conditions and physical efforts vary based on the specific project and location. Ability to physically stand, bend, sit for long periods, and squat throughout the day is required. Ability to communicate effectively to participate fully in meetings, video conferences, and phone calls is necessary. Use hands to type, handle, control, or feel objects, tools, or control. Occasionally lift, pull, or move up to 25 lbs. Required to travel into Stillwater, OK a minimum of 3 days a week and Tulsa, OK the remainder of the week. (Must have a valid Driver’s License).

About Manhattan

Founded in 1896, Manhattan is a top-ranked national construction services firm providing preconstruction, construction management, program management, general building, and design-build services. Our award-winning portfolio includes mission-critical, sports, healthcare, government, education, laboratory, aviation, transportation, convention, casino, and hospitality facilities. Manhattan is a 20-time ABC Accredited Quality Contractor (AQC), Ten-time STEP Diamond Safety Award Winner, 2017, 2021, and 2022 National Safety Pinnacle Award winner, and 2023 Great Company To Work For (Oklahoma Magazine). Under the fifth generation of Rooney family ownership and headquartered in Oklahoma, Manhattan focuses on building trust and building excellence. We pride ourselves on our uncompromising commitment to ethical conduct, safety, and making fiscally sound business decisions to support our clients' long-term goals, team members, and project partners.

Attention All Third-Party Agencies, Headhunters, and Recruiters

Manhattan Construction will not accept candidate submissions from unsolicited third parties through this site or any company email address. All unsolicited candidates presented to Manhattan Construction will be considered the property of Manhattan Construction. Manhattan Construction will not be responsible for any fees associated with unsolicited candidates, nor will a contractual relationship be formed by the submission. Manhattan Construction only forms contracts with recruiters with whom we have an established business relationship and with whom we have in place a signed agreement. All contact with Manhattan Construction from third parties must be through our Human Resources Recruiting department. Outside recruiters are asked not to contact our hiring managers directly. Any contact made outside of the Manhattan Construction Human Resources Recruiting Department by a third party will cancel any future business relationships between the third party and Manhattan Construction.