Project Accountant Associate 3

About the Role

GAI Consultants is looking for a candidate to assist the Project Manager throughout the project life cycle: establishing project budgets, reviewing and preparing client invoices, coordinating accounts receivable and work-in-progress review, and reviewing project financial performance. The candidate should have great analytical thinking, problem-solving skills, and the ability to work within a team. This job can be performed from any of GAI's office locations or remote.

Responsibilities

General Characteristics

• Ability to complete complex client invoices.
• Assists Project Manager throughout the project life cycle.
• Responsible for personal task management and adherence to deadlines and scope.
• Receives moderate supervision on work assignments.

Technical Responsibilities

• Participate in Project Financial Meetings on accounts receivable (AR), work-in-progress (WIP), and other applicable key performance metrics.
• Project Setup and lifecycle maintenance in Deltek, including:
  • Creates Work Breakdown Structures
  • Inputs Budgets and saves backup
  • Review, verify, and file contracts
  • Create Billing Terms based on contract
• Invoicing
  • Batching draft invoices by invoice week
  • Reference Invoicing Summary Report for budget and billing guidance
  • Review rates, costs, dates, factors, WIP, and comments for mischarges and errors
  • Mark up draft invoices for Project Manager review
  • Complete all changes on draft markups accurately
  • Input WIP comments into system tools as needed
  • Confirm backup/status reports are attached as needed
  • Submit invoice to client per contract requirements
  • File emailed invoices in the project folder
• Work-In-Process (WIP) Monitoring
  • Confirm with PM when WIP may be billed
  • Confirm status and amount of supplement or CO when applicable
  • Enter AR comments in Deltek for all past-due invoices
  • Notify Management of potential and confirmed Write-offs
• Accounts Receivable (AR) Collection
  • Utilize system tools to conduct AR follow-up in a timely fashion
  • Maintains up-to-date AR comments in system tools
  • Review and approve sub-consultant invoices
  • Maintain appropriate documentation on projects
  • Assist with training for new and existing staff

Communication, Teamwork, and Leadership

• Work as part of a team and coordinates work with others.
• Possess essential communication skills, verbally, in writing, and in presentations.
• Actively participate in discussions and tasks.
• Collaborate with internal and external teams.
• Routinely interact with organizational leaders, clients, officials, contractors, and others.

Benefits

• Competitive Pay & Recognition
  • Market-based, competitive compensation
  • Performance-driven recognition and development bonuses
• Comprehensive Health & Wellness
  • Medical, dental, and vision plans
  • Company-paid short-term and long-term disability
  • Company-paid life insurance
  • Employee Assistance Program and wellness resources
• Meaningful Work–Life Balance
  • Generous paid time off + 7 paid holidays
  • An additional floating holiday—use it for what matters to you
  • Paid maternity, paternity, and adoption leave
• Growth, Learning & Financial Security
  • 401(k) with company match
  • Tuition reimbursement
  • Support and rewards for professional development and certifications