Project Accountant 2

About the role

The Project Accountant 2 position at HDR is responsible for all facets of project and contract financial management. This includes ensuring accurate contract documentation, contract monitoring and maintenance, and contract administration during various stages of a contract life cycle. This position requires collaboration with Section Managers and Project Managers (PM) to ensure compliance with contractual requirements.

Responsibilities

• Process and prepare Project Initiation Package per contract negotiations and receipt of standardized budget package, from PM.
• Communicate project number and relevant financial data to PM, Quality, and Marketing staff.
• Confirm receipt of project documentation from PM, including: Signed Contract, Notice to Proceed, Proposal, Budget Information, Proposal Contract Review (PCR) Form, Internal Workshare Agreements/Subconsultant Agreements, Invoicing Instructions/Progress Report formats (if necessary).
• Support PM, as needed, with getting subconsultant agreements/POs executed.
• Attend kick-off and team meetings as necessary.
• Review week-end and month-end Cost Sheets, as necessary.
• Review job costs for Labor Transfers and process as necessary.
• Review and process subconsultant invoices with PM approval.
• Ensure timely release of subconsultant invoices for payment.
• Perform monthly billing function for all projects assigned.
• Post invoices within company deadlines/mail within 24 hours of invoice release date.
• Analyze & notify PM of outstanding A-R issues.
• Collaborate with PM to resolve outstanding A-R issues & document comments in EBS.
• Analyze project financial status, including fee/budget, staffing and accounts receivable.
• Manage fee & budget updates as a result of work/scope changes & contract amendments.
• Update “Pipeline” Opportunity forecast as necessary for expected contract amendments.
• Aid PM as needed with updating staffing resources forecasts.
• Request & assist PM in performing Earned Value calculations to monitor project progress.
• Additional action items may result, such as: Request Cost-to-Complete from PM, Request updated resource forecast information based on revised staffing projections, Identify and track out-of scope items through fee/budget revisions, Participate in on-demand Project Review to discuss project deliverables and project status, Participate in Project Reviews during life cycle of project.
• Confirm final billing is complete and all costs have been recorded to project.
• Coordinate project closeout activities with PM.

Qualifications

• Bachelor's degree in Accounting or equivalent combination of education and relevant experience.
• Minimum of 5 years of experience; an advanced degree may offset years of experience.
• Familiarity with Earned Value Management.
• Proficiency with MS Office products including Excel, Word and Outlook.
• Experience with Oracle EBS/Hyperion is preferred.
• Experience in A/E/C industry is highly desirable.

Preferred Qualifications

• Positive leader who is a team player and takes initiative to provide solutions.
• Energetic, detail-oriented individual with strong organizational skills.
• Local candidates preferred.
• Project accounting experience highly desired.