Programming Support Specialist (Full Time, Exempt)

Overview of Position

The Programming Operations Specialist will report to the Vice President of Programming Operations. He/She will execute a variety of administrative and event-planning tasks that support the effectiveness of day-to-day programming.

• Manage administrative duties for our meals program, transportation, and school bus service.
• Help with ordering and setting up food for monthly staff meetings, Friday choir practices, and other events throughout the year.
• Manage our meal program by weekly kitchen checks, training new staff on meal protocols, quarterly food audits, and approving monthly meal counts and invoices.
• Schedule buses for programming and trips, which also includes approving transportation invoices.
• Manage the transportation and catering budget.
• Order and help set up food for all staff meetings, training sessions, and program events, such as etiquette classes and choir practices.
• Aid in event planning, such as the all-staff meetings, Spring Benefits, Boxes of Love, Christmas in the City, reading playoffs, SEL Olympic games, Six Flags, etc.
• Aid in organizing and executing the backpack and Christmas gift drives.
• Aid the clothing consultant with organizing and conducting clothes fittings.
• Aid in enrichment partnerships like Green Bronx, training, ordering supplies and materials.
• Be available to be a substitute team leader, coach, or SAES at sites when the need arises.

Spiritual Requirements

• Has a personal and saving relationship with Jesus Christ, evidenced by a lifestyle that demonstrates the Word of God, and is in regular fellowship with other members in a Bible-believing church.
• Agrees with the By The Hand Club Doctrinal Statement and adheres to the Employee Biblical Standards of Living.
• Shows by example, the importance of Scripture memorization, Bible study, prayer, witnessing, and Christian fellowship.
• Participates in weekly team prayer and devotion.
• Has completed an evangelism course and is trained and prepared to share the gospel with anyone who inquires.
• Works with leadership to monitor and enforce policies and procedures to further the By The Hand's religious purpose and religious freedom.

Required Skills/Abilities

• Performs all other duties as required and assigned.
• Models the cultural values of By The Hand Club For Kids in day-to-day behavior.
• Fulfills the vision, mission, and culture of By The Hand and commits to excellence in every aspect of the overall operation.
• Follows all policies as outlined in the operational guide, including training and maintaining brand standards and ensuring 100% adherence to the Child Protection Policy.
• Analyzes spending and keeps tight records of accounts.
• Sharp eye and attention to detail.
• Is an approved van driver and can drive truck/van rentals.
• Outstanding problem-solving skills with an orientation toward results, action, impact, and influence.
• Ability to work both as a team player and independently.
• Proven ability to work under tight deadlines and multi-task well.
• Demonstrated classroom management proficiency using Fred Jones Tools for Teaching and SEL trauma informed approach.
• Adheres to our Employee Standards of Living.
• Ability to work on a flexible schedule including frequent evenings and weekends.
• Effective time management and prioritization skills in a fast-paced, rapidly changing environment.
• Excellent written, oral communication and interpersonal skills.
• Buils relationships with vendors, colleagues, and other service providers.

Education and Experience

• B.A. or B.S. in related fields and equivalent experience.
• Experience in accounting and project management with a focus on budgeting, vendor contracts, and vendor relationships.
• Extensive knowledge of Google Suite, Excel, Questica, PowerPoint.

Physical Demands

• The employee is regularly required to speak and listen.
• This role may require you to move equipment from room to room and lift up to 50 pounds.
• Regularly travels to other organizational sites for meetings and training.

Disclaimer

• The duties and responsibilities described are not an exhaustive list of all functions that the employee may be required to perform.
• The employee may be required to perform additional functions as necessitated by business demands.
• The employee must be able to perform the essential functions of the position satisfactorily, with or without reasonable accommodation.