Programming Assistant - Shubert Theatre, New Haven, CT

About the Company

The historic Shubert Theatre is a not-for-profit arts, education, and community institution serving the people of Connecticut, and particularly the City of New Haven. As a public resource, Shubert presents a wide array of programs to a diverse community. The theater itself is the crown jewel of downtown New Haven, opened in 1914 before "talkies," television, or rock concerts. Built for the live theater experience—intimate, personal, and immediate—it remains a real Broadway house where the magic of theater, music, and dance comes alive. The Shubert, New Haven is owned and operated by CAPA, a Connecticut Not-For-Profit Organization.

About the Role

This role is perfect for someone who wants to explore the performing arts, is highly organized, curious, and eager to learn. It offers a unique opportunity to support CAPA's Programming Team and gain exposure to the business, planning, and operational aspects of presenting exceptional live entertainment experiences.

Successful candidates should be excited by these questions:

• Are you passionate about live entertainment and eager to gain hands-on experience in the programming and booking side of the performing arts industry?
• Do you thrive in an organized, detail-oriented environment where your work helps bring world-class performances and events to the community?
• Are you a self-starter who enjoys research, tracking details, managing information, and supporting the many moving parts that contribute to a successful event season?
• Do you enjoy working with data, contracts, calendars, and administrative processes while learning how shows progress from initial discussions to the stage?
• Are you looking for an opportunity to build relationships with agents, artists, and industry professionals while developing valuable arts administration and venue operations experience?

Responsibilities

• Assist with regular programming responsibilities, including:
  • Calendar upkeep and maintenance
  • Show File updating within Prism
  • Update programming tracking documents with box office data
  • Update deal status and contract status notes as deals progress
• Assist in programming research, including:
  • Comparable venue research
  • Prospective show research
  • Competitive venue tracking
• Assist in office administrative tasks, including:
  • Filing
  • Agent communication
  • Programming notetaking
• Assist in event set up, execution, or tear down as requested.

This job description is not designed to cover or contain an exhaustive listing of duties, responsibilities, and key performance objectives. These items may change, or new job-related items may be assigned from time to time.

Requirements

• Excellent verbal and written communication skills.
• Ability to read, analyze, and interpret contracts and event riders.
• Proficient in Microsoft Office (Excel, Outlook, PowerPoint, Word, etc.) with the ability to learn other technology systems that support CAPA’s operations, including building systems (security, HVAC, etc.).
• Understanding of budgeting and the ability to read and analyze basic budgets.
• Self-starter with the ability to work independently.
• Ability to walk, stand, and sit for extended periods.
• Ability to climb stairs and ladders, bend and kneel, and lift up to 50 pounds.
• Successful background check.

Qualifications

• Preferred bachelor's degree in Theatre, Arts Administration, Stage/Production Management, or a related field, or currently enrolled in a program, and/or equivalent work experience.
• 1-3 years of experience in Theatre, Arts, or similar fields.

Schedule

This position requires working up to two days a week for a total of 8-10 hours per week. Additional hours may be available on a per-show basis. The majority of CAPA’s public events take place at night and on weekends, requiring occasional presence on-site during these times.

Pay

Base pay for this role is $17/hour.