Program Technician, Community Education

Salary

$47,028.00 - $60,024.00 Annually

Location

Santa Maria

Job Type

Classified Staff

Department

Community Education Office

Opening Date

07/09/2026

Closing Date

8/2/2026 11:59 PM Pacific

Definition

Under supervision of the appropriate administrator, the incumbent is to perform a wide variety of responsible, technical, and secretarial assistance to the assigned program(s); and promote and value the mission and vision of the college.

Essential Functions And Qualifications

• Serves as first point of contact for students, staff and the public.
• Interprets state rules, requirements and guidelines for prospective students; monitors all student compliance requirements.
• Affords administrative detail to the supervising administrator.
• Receives, reviews, tracks and routes payroll documentation.
• Makes employment authorizations and routes notices of assignment; generates personnel action requests and extra assignment authorizations.
• Coordinates graduation ceremonies; updates and prepares invitations and graduation programs; schedules pre-and-post planning meetings; takes and distributes notes; identifies and assigns support staff; prepares awards and name tags.
• Orders books and supplies, receives, inventories, and distributes orders.
• Makes student enrollment forms and certificates of completion for programs and courses.
• Maintains all programmatic records; provides data for preparation of reports.
• Processes and maintains state required records.
• Maintains budget records and processes purchase requests and orders.
• Coordinates training class schedules, faculty schedules, and schedule changes.
• Updates and maintains program webpage and other electronic information boards related to the area program.
• Attends meetings and takes minutes (committees and advisory meetings).
• Prepares program informational and acceptance letters/packets/brochures; assists with registration and enrollment fee vouchers; verifies information; receives and processes requests for historical data; adds registration attributes; completes override forms; maintains student and course records in compliance with district and external agency requirements.
• Updates and maintains FTE part-time faculty load matrix by month/semester.
• Create/update course flyers.
• Creates and maintains all course sign-in sheets for positive attendance and census courses.
• Processes registration (register back office) for agency sponsored students.
• Makes assistance to background investigators with their agency hiring needs.
• Makes assistance in validating, maintaining, and updating accurate material fees by course.
• Affords assistance to newly hired staff.
• Performs other related duties as assigned.

Knowledge

• Office management techniques and organization skills;
• Written business communications;
• Word/information processing applications and production;
• Records management;
• Correct English usage, spelling, grammar, and punctuation;
• Receptionist and telephone techniques for multi-line phone system.

Intermediate/Advanced Skills

• Microsoft Excel, Word, Outlook, Access and Publisher.

Demonstrated Ability

• To have strong public relation/communication skills;
• To understand and carry out oral and written directions;
• To work independently, organize workload, and establish priorities;
• To learn and interpret specific rules, laws, and policies and apply them with good judgment in a variety of procedural situations;
• To operate computer with accuracy and speed;
• To perform secretarial work of above average difficulty;
• To establish and maintain office records and files;
• To compose correspondence independently.

Physical Demands

• Typically may sit for extended periods of time.
• Operates a computer.
• Communicates utilizing appropriate mediums of correspondence and in person.
• Regularly lifts, carries and/or moves objects weighing up to 30 pounds.

Working Conditions

• Duties are primarily performed in an office environment, at a desk, or at a computer.
• The incumbent will experience interruptions while performing normal duties during the regular workday.
• The incumbent will have contact, in person, via email, or on the telephone, with executive, management, supervisory, academic and classified staff and the general public.

Special Qualification

A sensitivity to and understanding of the diverse academic, socioeconomic, cultural, and ethnic backgrounds of staff and students and to staff and students with disabilities.

Minimum Qualifications

• Education and Experience: An associate of science degree or higher in secretarial science or word/information processing systems or related subject matter and two years of increasingly responsible secretarial experience OR the equivalent to completion of the 12th grade and three years of increasingly responsible secretarial experience, OR any equivalent combination of training and experience.