Program Support Specialist - Records Management
for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. We must not repeat job title. No Job ID etc. Remove boilerplate: cookie/navigation/legal/EEO etc. Also remove application instructions (contact info, TTY etc). Also remove "Why you’ll love this position:" maybe part of About the role? Could be considered About the role. Job Summary is also part of About the role. Essential Job Duties -> Responsibilities. Minimum Experience And Training -> Requirements? Could be Qualifications. Required Knowledge, Skills And Abilities -> Skills. Benefits: The State of Missouri offers... plus list of benefits. Pay: The posting mentions salary listed is base salary, but no actual salary figure. It says "The salary listed in this job description is a base salary. Applicants eligible for years-of-service adjustments or shift differentials may exceed salary range listed above." No actual numbers given. So we should NOT create Pay section because no specific salary. Schedule: not mentioned. So we include About the role (includes Why you’ll love..., Job Summary). Responsibilities (Essential Job Duties). Requirements (Minimum Experience And Training). Qualifications maybe same as Requirements? Could combine? But we have separate sections for Requirements and Qualifications. The posting has Minimum Experience And Training (requirements) and Required Knowledge, Skills And Abilities (skills). Could treat Minimum Experience And Training as Requirements, and Required Knowledge, Skills And Abilities as Skills. Qualifications maybe not present separately; we could omit Qualifications section if no distinct content. Benefits: we have benefits list. So include Benefits.
Thus sections: About the role, Responsibilities, Requirements, Skills, Benefits.
We need to use for each heading. Use - for any list of duties/requirements/benefits. Use
for prose.
We must preserve all substantive information, not invent or summarize away detail. So we need to include all details from those sections.
Let's extract content.
About the role: includes "Why you’ll love this position:" paragraph and Job Summary paragraph.
We need to combine them maybe as prose
. Could be two paragraphs.
Content:
Why you’ll love this position: You will experience a culture of support, encouragement, and care for one another and our clients.The work we do is life-changing for Missouri citizens with disabilities, as we collaborate with them on their journey toward employment. Our clients find the sense of purpose and independence we all seek in life. Join our team to find fulfillment in helping others achieve their employment goals!
Job Summary: This position is responsible for overseeing, organizing and maintaining the file room and ensure client records are kept according to state and agency retention guidelines and assisting the Office of Adult Learning and Rehabilitation Services staff in retrieving closed case file information. This position works under the general direction of the Director of General Services.
We'll put as two
elements.
Responsibilities: Essential Job Duties list. Need to preserve each duty as list items.
List items:
- Collaborates with the Assistant Director of AWARE to generate closed case lists to be called for from the district offices on a scheduled basis.
- Coordinates with the State Record Center to generate SMART system barcodes for the files and prints labels for dissemination using the called for lists; and to request and retrieve closed case files as needed.
- Prepares and disseminates labels to be affixed to the file folders containing the closed case files to the district office contacts.
- Processes case files from district offices into the file room against the called for lists to identify received and missing files.
- Files records numerically according to the bar codes.
- Oversees the File Room SharePoint site to ensure requested closed case file information is provided to the district offices in the timeliest and most efficient method.
- Retrieves and scans requested closed case information into the AWARE case management system for district offices.
- Requests and retrieves closed case files from the State Record Center as needed.
- Archives past fiscal years closed case files on a specified schedule.
- Travels to district offices as needed.
- Evaluates unassociated closed case file mail and files appropriately.
- Serves as backup support for the General Services Specialist as needed. Duties could include reserving rental vehicles, assisting in agency phone maintenance, and other general administrative duties.
- Assists the Director of General Services with other projects as needed.
- Performs other duties as assigned.
We need to keep the sentence about "Serves as backup support for the General Services Specialist as needed. Duties could include reserving rental vehicles, assisting in agency phone maintenance, and other general administrative duties." Could be one list item.
Requirements: Minimum Experience And Training.
Content:
Graduation from high school or equivalent required.
One year of experience in responsible general office work or an equivalent of training and experiences.
Other qualifications and experience, which in the opinion of the Assistant Commissioner of Education meet the requirements of the position, may be accepted in lieu of the above.
Lack of post‐secondary education will not be used as the sole basis denying consideration to any applicant.
We need to preserve all. Use
- for list? It's a list of requirements. Could be
.
Skills: Required Knowledge, Skills And Abilities.
Content:
Knowledge of general office procedures.
Ability to operate basic office equipment.
Knowledge and ability to maintain and update files.
Ability to maintain confidential records and files and use discretionary judgment in dispensing information.
Ability to review materials for numerical and procedural accuracy.
Physical ability to perform tasks while standing, bending, reaching, climbing, pushing, pulling, and lifting up to 50 lbs.
Ability to learn and use computer programs, such as AWARE and SMART systems, as pertains to the job.
Strong organizational skills in order to maintain efficient file room operations.
We'll list as - .
Benefits: The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.
Then list specifics:
Health insurance 1st of the month following start date
Generous amounts of annual and sick leave each month
13 paid holidays
Retirement and deferred savings programs with up to $25 match
Ongoing opportunities for training and professional development
We need to preserve all. Could combine prose paragraph then
for list.
We must not include application instructions (contact info, TTY etc). Also remove "Notice to Applicants: Missouri Department of Elementary and Secondary Education is unable to sponsor applicants for work visas through INS." etc. Also remove "This description may not include all the duties..." etc.
Now produce HTML fragment.
We'll output:
About the role
Why you’ll love this position: You will experience a culture of support, encouragement, and care for one another and our clients.The work we do is life-changing for Missouri citizens with disabilities, as we collaborate with them on their journey toward employment. Our clients find the sense of purpose and independence we all seek in life. Join our team to find fulfillment in helping others achieve their employment goals!
Job Summary: This position is responsible for overseeing, organizing and maintaining the file room and ensure client records are kept according to state and agency retention guidelines and assisting the Office of Adult Learning and Rehabilitation Services staff in retrieving closed case file information. This position works under the general direction of the Director of General Services.
Responsibilities
- Collaborates with the Assistant Director of AWARE to generate closed case lists to be called for from the district offices on a scheduled basis.
- Coordinates with the State Record Center to generate SMART system barcodes for the files and prints labels for dissemination using the called for lists; and to request and retrieve closed case files as needed.
- Prepares and disseminates labels to be affixed to the file folders containing the closed case files to the district office contacts.
- Processes case files from district offices into the file room against the called for lists to identify received and missing files.
- Files records numerically according to the bar codes.
- Oversees the File Room SharePoint site to ensure requested closed case file information is provided to the district offices in the timeliest and most efficient method.
- Retrieves and scans requested closed case information into the AWARE case management system for district offices.
- Requests and retrieves closed case files from the State Record Center as needed.
- Archives past fiscal years closed case files on a specified schedule.
- Travels to district offices as needed.
- Evaluates unassociated closed case file mail and files appropriately.
- Serves as backup support for the General Services Specialist as needed. Duties could include reserving rental vehicles, assisting in agency phone maintenance, and other general administrative duties.
- Assists the Director of General Services with other projects as needed.
- Performs other duties as assigned.
Requirements
- Graduation from high school or equivalent required.
- One year of experience in responsible general office work or an equivalent of training and experiences.
- Other qualifications and experience, which in the opinion of the Assistant Commissioner of Education meet the requirements of the position, may be accepted in lieu of the above.
- Lack of post‐secondary education will not be used as the sole basis denying consideration to any applicant.
Skills
- Knowledge of general office procedures.
- Ability to operate basic office equipment.
- Knowledge and ability to maintain and update files.
- Ability to maintain confidential records and files and use discretionary judgment in dispensing information.
- Ability to review materials for numerical and procedural accuracy.
- Physical ability to perform tasks while standing, bending, reaching, climbing, pushing, pulling, and lifting up to 50 lbs.
- Ability to learn and use computer programs, such as AWARE and SMART systems, as pertains to the job.
- Strong organizational skills in order to maintain efficient file room operations.
Benefits
The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.
- Health insurance 1st of the month following start date
- Generous amounts of annual and sick leave each month
- 13 paid holidays
- Retirement and deferred savings programs with up to $25 match
- Ongoing opportunities for training and professional development
Check we didn't include Pay or Schedule. Good.
We removed boilerplate like Job Location line? The job location is at top: "Job Location: 3024 Dupont Circle, Jefferson City, MO 65109". Should we keep? It's substantive info (location). The instructions: "Do NOT repeat the job title as a heading (the page already shows it) and do NOT put Job ID / requisition numbers as headings — fold minor metadata into a short or drop it." Job location is minor metadata; we could fold into a short
maybe under About the role? But they said "fold minor metadata into a short
or drop it." Could include
- for any list of duties/requirements/benefits. Use
for prose. We must preserve all substantive information, not invent or summarize away detail. So we need to include all details from those sections. Let's extract content. About the role: includes "Why you’ll love this position:" paragraph and Job Summary paragraph. We need to combine them maybe as prose
. Could be two paragraphs. Content: Why you’ll love this position: You will experience a culture of support, encouragement, and care for one another and our clients.The work we do is life-changing for Missouri citizens with disabilities, as we collaborate with them on their journey toward employment. Our clients find the sense of purpose and independence we all seek in life. Join our team to find fulfillment in helping others achieve their employment goals! Job Summary: This position is responsible for overseeing, organizing and maintaining the file room and ensure client records are kept according to state and agency retention guidelines and assisting the Office of Adult Learning and Rehabilitation Services staff in retrieving closed case file information. This position works under the general direction of the Director of General Services. We'll put as two
elements. Responsibilities: Essential Job Duties list. Need to preserve each duty as list items. List items: - Collaborates with the Assistant Director of AWARE to generate closed case lists to be called for from the district offices on a scheduled basis. - Coordinates with the State Record Center to generate SMART system barcodes for the files and prints labels for dissemination using the called for lists; and to request and retrieve closed case files as needed. - Prepares and disseminates labels to be affixed to the file folders containing the closed case files to the district office contacts. - Processes case files from district offices into the file room against the called for lists to identify received and missing files. - Files records numerically according to the bar codes. - Oversees the File Room SharePoint site to ensure requested closed case file information is provided to the district offices in the timeliest and most efficient method. - Retrieves and scans requested closed case information into the AWARE case management system for district offices. - Requests and retrieves closed case files from the State Record Center as needed. - Archives past fiscal years closed case files on a specified schedule. - Travels to district offices as needed. - Evaluates unassociated closed case file mail and files appropriately. - Serves as backup support for the General Services Specialist as needed. Duties could include reserving rental vehicles, assisting in agency phone maintenance, and other general administrative duties. - Assists the Director of General Services with other projects as needed. - Performs other duties as assigned. We need to keep the sentence about "Serves as backup support for the General Services Specialist as needed. Duties could include reserving rental vehicles, assisting in agency phone maintenance, and other general administrative duties." Could be one list item. Requirements: Minimum Experience And Training. Content: Graduation from high school or equivalent required. One year of experience in responsible general office work or an equivalent of training and experiences. Other qualifications and experience, which in the opinion of the Assistant Commissioner of Education meet the requirements of the position, may be accepted in lieu of the above. Lack of post‐secondary education will not be used as the sole basis denying consideration to any applicant. We need to preserve all. Use
- for list? It's a list of requirements. Could be
- .
Skills: Required Knowledge, Skills And Abilities.
Content:
Knowledge of general office procedures.
Ability to operate basic office equipment.
Knowledge and ability to maintain and update files.
Ability to maintain confidential records and files and use discretionary judgment in dispensing information.
Ability to review materials for numerical and procedural accuracy.
Physical ability to perform tasks while standing, bending, reaching, climbing, pushing, pulling, and lifting up to 50 lbs.
Ability to learn and use computer programs, such as AWARE and SMART systems, as pertains to the job.
Strong organizational skills in order to maintain efficient file room operations.
We'll list as
- .
Benefits: The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.
Then list specifics:
Health insurance 1st of the month following start date
Generous amounts of annual and sick leave each month
13 paid holidays
Retirement and deferred savings programs with up to $25 match
Ongoing opportunities for training and professional development
We need to preserve all. Could combine prose paragraph then
- for list.
We must not include application instructions (contact info, TTY etc). Also remove "Notice to Applicants: Missouri Department of Elementary and Secondary Education is unable to sponsor applicants for work visas through INS." etc. Also remove "This description may not include all the duties..." etc.
Now produce HTML fragment.
We'll output:
- Collaborates with the Assistant Director of AWARE to generate closed case lists to be called for from the district offices on a scheduled basis.
- Coordinates with the State Record Center to generate SMART system barcodes for the files and prints labels for dissemination using the called for lists; and to request and retrieve closed case files as needed.
- Prepares and disseminates labels to be affixed to the file folders containing the closed case files to the district office contacts.
- Processes case files from district offices into the file room against the called for lists to identify received and missing files.
- Files records numerically according to the bar codes.
- Oversees the File Room SharePoint site to ensure requested closed case file information is provided to the district offices in the timeliest and most efficient method.
- Retrieves and scans requested closed case information into the AWARE case management system for district offices.
- Requests and retrieves closed case files from the State Record Center as needed.
- Archives past fiscal years closed case files on a specified schedule.
- Travels to district offices as needed.
- Evaluates unassociated closed case file mail and files appropriately.
- Serves as backup support for the General Services Specialist as needed. Duties could include reserving rental vehicles, assisting in agency phone maintenance, and other general administrative duties.
- Assists the Director of General Services with other projects as needed.
- Performs other duties as assigned.
- Graduation from high school or equivalent required.
- One year of experience in responsible general office work or an equivalent of training and experiences.
- Other qualifications and experience, which in the opinion of the Assistant Commissioner of Education meet the requirements of the position, may be accepted in lieu of the above.
- Lack of post‐secondary education will not be used as the sole basis denying consideration to any applicant.
- Knowledge of general office procedures.
- Ability to operate basic office equipment.
- Knowledge and ability to maintain and update files.
- Ability to maintain confidential records and files and use discretionary judgment in dispensing information.
- Ability to review materials for numerical and procedural accuracy.
- Physical ability to perform tasks while standing, bending, reaching, climbing, pushing, pulling, and lifting up to 50 lbs.
- Ability to learn and use computer programs, such as AWARE and SMART systems, as pertains to the job.
- Strong organizational skills in order to maintain efficient file room operations.
- Health insurance 1st of the month following start date
- Generous amounts of annual and sick leave each month
- 13 paid holidays
- Retirement and deferred savings programs with up to $25 match
- Ongoing opportunities for training and professional development
About the role
Why you’ll love this position: You will experience a culture of support, encouragement, and care for one another and our clients.The work we do is life-changing for Missouri citizens with disabilities, as we collaborate with them on their journey toward employment. Our clients find the sense of purpose and independence we all seek in life. Join our team to find fulfillment in helping others achieve their employment goals!
Job Summary: This position is responsible for overseeing, organizing and maintaining the file room and ensure client records are kept according to state and agency retention guidelines and assisting the Office of Adult Learning and Rehabilitation Services staff in retrieving closed case file information. This position works under the general direction of the Director of General Services.
Responsibilities
Requirements
Skills
Benefits
The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.
or drop it." Job location is minor metadata; we could fold into a short
maybe under About the role? But they said "fold minor metadata into a short
or drop it." Could include
- .
Benefits: The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here.
Then list specifics:
Health insurance 1st of the month following start date
Generous amounts of annual and sick leave each month
13 paid holidays
Retirement and deferred savings programs with up to $25 match
Ongoing opportunities for training and professional development
We need to preserve all. Could combine prose paragraph then
- for list? It's a list of requirements. Could be