Program Management Support Specialist

Program Management II/Support Specialist – USAF Digital Directorate, located at Lackland AFB, TX. Full‑time, salaried position. Must maintain an active Secret clearance.

Required Qualifications

• U.S. citizenship
• Active Secret level clearance (must be maintainable)
• Bachelor’s or Master’s degree in a related field
• 3+ years of related experience, including at least 3 years in the Department of Defense

Preferred Qualifications

• Secret clearance (already required)

Responsibilities

• Monitor progress toward accomplishment of various taskings and initiatives.
• Provide support by supplying information and background for the preparation of program events.
• Draft documents for approval and signature of leadership.
• Disseminate program policy and specific initiative guidance to organization members.
• Coordinate, document, monitor, and support a variety of meetings and conferences, including scheduling and set‑up of physical and virtual meetings for office staff and external participants.
• Prepare background information and invite required meeting participants; ensure documentation of meetings is filed in accordance with organizational policy (attendance logs, minutes, action items, and corresponding action officers).
• Maintain scheduling documents and requirements for video and online conferencing, including equipment maintenance logs, setup instructions, and meeting execution.
• Prepare correspondence, reports, papers, and briefings following applicable policies and templates.
• Maintain appointment calendars and conference room schedules.
• Assist with coordination, consolidation, analysis, distribution, and monitoring of action items, suspenses, and responses.
• Provide inputs and recommendations regarding administrative and office management processes and procedures.
• Assist with preparation and updates to program office file‑management documents.
• Prepare agendas, reports, and briefings for staff meetings.
• Assist government with management of the organization’s workflow.
• Assist with travel planning, arrangements, and execution in accordance with the Defense Travel Administrator’s Manual and the Defense Travel System.
• Support cost and schedule reduction activities for acquisition and development efforts; provide program‑level acquisition support to the Program Manager and Integrated Product Team.
• Guide successful program execution to maintain the acquisition battle rhythm and deliver warfighter capability.
• Provide support and solutions to program leadership to facilitate successful contract execution; analyze overall program health and advise on options to maintain cost, schedule, and performance objectives.
• Develop briefings and schedules of program status and acquisition tasks for senior management.
• Provide program management inputs to Requests for Proposal (RFPs), including system specifications, Electronic Warfare Systems (SRDs), Statements of Work (SOWs), Contract Data Requirements Lists (CDRLs), and other RFP products.
• Review acquisition documents and provide comments from a programmatic perspective to ensure consistency and accuracy (e.g., ADMs, LCSP, Acquisition Strategies, APBs, Risk Management Plans, PMRs, milestone decision briefings).