Program Support Specialist Pumps - Warren MA

Key Responsibilities

• Support day-to-day IPT program activities for submarine and Navy-related product lines.
• Aid Program Managers in tracking schedules, milestones, deliverables, and production status to ensure program execution within scope, budget, and timeline requirements.
• Cross-functional communication between engineering, operations, supply chain, quality assurance, manufacturing, contracts, and finance teams.
• Maintain program documentation including meeting minutes, action item logs, risk registers, customer correspondence, contract records, and configuration management files.
• Support development and maintenance of program reports, dashboards, and KPI metrics related to cost, schedule, quality, and delivery performance.
• Monitor hardware deliveries, material status, procurement updates, and production schedules.
• Support preparation of customer presentations, technical reviews, internal status reviews, and management reporting packages.
• Ensure compliance with applicable federal regulations and customer requirements including ITAR, DFARS, Navy specifications, and internal quality standards.
• Participate in program review meetings and assist with tracking corrective actions and follow-up activities.
• Support financial tracking activities including purchase orders, invoice coordination, budget updates, and cost monitoring.
• Aid in proposal support, contract administration activities, and customer data requests when required.
• Cook up travel arrangements, meeting logistics, and documentation support for customer visits and program reviews.
• Maintain organized electronic and physical program records in accordance with company and government requirements.
• Provide administrative and operational support to the Pumps Submarine IPT leadership team as assigned.

Requirements

Strong organizational and multitasking skills with attention to detail.
Ability to manage multiple priorities in a fast-paced defense/manufacturing environment.
Effective written and verbal communication skills across technical and non-technical teams.
Proficiency with Microsoft Office Suite including Excel, Word, PowerPoint, Outlook, and Project.
Ability to interpret schedules, reports, and program tracking documentation.
Ability to work collaboratively within cross-functional Integrated Product Teams (IPTs).

Qualifications

• Associate’s or Bachelor’s degree in Business, Engineering, Project Management, Supply Chain, or related field preferred.
• 2–5 years of experience supporting program management, project coordination, manufacturing operations, or defense-related programs preferred.
• Experience in Navy/Maritime, submarine systems, pumps, valves, fluid controls, or industrial manufacturing environments is a plus.
• Experience Supporting Government Contracts Or Regulated Industries Preferred.

Skills

• Microsoft Office Suite proficiency (Excel, Word, PowerPoint, Outlook, Project)
• Interpretation of schedules, reports, and program tracking documentation
• Collaborative working within cross-functional Integrated Product Teams (IPTs)

Pay

$75,000-$100,000

Schedule

N/A