Program Support Assistant

About the role

We are seeking a highly organized and detail-oriented Program Support Assistant to provide administrative and program support to multiple research units, ensuring efficient office operations and supporting scientific and management staff.

Responsibilities

• Answer and direct telephone calls and greet visitors professionally.
• Schedule appointments, meetings, and maintain executive calendars.
• Coordinate meetings and prepare meeting materials.
• Prepare, edit, and distribute correspondence, reports, memos, emails, and other documents.
• Create, organize, and maintain electronic and paper filing systems.
• Process invoices and assist with bookkeeping and administrative accounting activities.
• Manage incoming and outgoing mail and office communications.
• Support event planning and administrative coordination.
• Assist management with routine office operations and special projects.
• Maintain accurate records while ensuring confidentiality and compliance with federal procedures.

Requirements

• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Professional writing skills with strong grammar and attention to detail.
• Ability to work independently and make sound decisions.
• Strong collaboration and interpersonal skills.
• Proficiency in Microsoft Office 365 (Word, Excel, Outlook, PowerPoint, Teams).
• Basic accounting, bookkeeping, invoicing, and mathematical aptitude.
• Ability to quickly learn new software applications.
• Experience providing administrative or executive support in a professional office environment.

Preferred Qualifications

• Experience supporting Federal Government programs or contracts.
• Experience working in research, higher education, or scientific organizations.
• Associate's or Bachelor's degree in Business Administration or a related field.

Location: Manhattan, KS (Onsite)
Work Authorization: US Citizen