Program Support Assistant

Position Summary

Aldevra is currently seeking a qualified Program Support Assistant to support the United States Department of Agriculture (USDA) in Manhattan, KS. We are looking for someone who brings a positive attitude, strong attention to detail, clear communication, and a willingness to jump in where needed. The right person will also connect with Aldevra's core values of SOAR: Strong Integrity and Ethics, Outstanding Teamwork, Accountability-Driven, and Relentless Pursuit of Quality. This position is contingent upon contract award.

Responsibilities

• Answer phones and greet visitors
• Schedule appointments and maintain calendars
• Schedule and coordinate meetings
• Collate and distribute mail
• Prepare memos, emails, invoices, reports and other correspondence
• Write and edit communications, from letters to reports and instructional documents
• Create and maintain filing systems, both electronic and physical
• Manage accounts and perform bookkeeping
• Support seamless coordination across units
• Serve as the primary link between scientific personnel, management, and external partners
• Facilitate communication, tracking workflow, and maintaining the documentation and structure required for federally funded scientific programs
• Collaborate with other administrators, support personnel, management and clients on a regular basis
• Make independent decisions daily, addressing the best way to handle specific tasks
• All other duties as assigned

Qualifications

• High school diploma or GED required
• 2 years of experience as an administrative assistant or in a support role
• Valid Real-ID state-issued driver's license
• Ability to maintain order helps ensure executives do not miss appointments or deadlines
• Professional writing skills using proper spelling and grammar is essential
• Effective time management, organizational skills, written and verbal communication skills, business management, attention to detail, and the ability to learn new computer programs
• Proficiency with Microsoft Office 365 suite of software packages
• Sufficient aptitude in mathematics and general accounting, bookkeeping, and billing knowledge
• Excellent verbal communication skills and telephone manner
• Excellent attention to detail; accurate data entry
• Customer Focused and team-oriented work ethic
• Able to multi-task efficiently and accurately, focusing on quality

Requirements

• Must be able to obtain a PIV badge
• This position requires passing an extensive background check

Work Schedule

Full-Time, Monday - Friday, 8:00 am to 4:30 pm

Mental and Physical Requirements

• Ability to sit for extended periods while performing computer-based administrative work, including frequent keyboarding, data entry, and use of standard office equipment
• Ability to stand, walk, bend, reach, and occasionally lift or carry office materials, files, or supplies weighing up to approximately 10–20 pounds
• Ability to learn and effectively use Microsoft Office 365 and other computer software, including bookkeeping, billing, and electronic filing systems
• Ability to perform mathematical calculations related to bookkeeping, billing, invoices, and financial recordkeeping with accuracy
• Frequent use of hands and fingers for typing, filing, and handling office equipment
• Ability to multitask and switch between responsibilities with minimal disruption
• Critical thinking and sound judgment to make independent decisions regarding daily administrative tasks

Benefits

• Medical, Dental and Vision
• Short Term and Long-Term Disability
• Life Insurance
• Paid Time Off
• Employee 401(k) with company match
• Professional Team Environment
• Competitive Compensation