Program Specialist II

About the role

The Residency Program Specialist II serves as the primary administrative and operational leader for the Internal Medicine residency program in Williamsburg, VA. This position is responsible for coordinating all aspects of graduate medical education program administration.

Responsibilities

• Audit and maintain ACGME compliance, ADS updates, accreditation reporting, site visit preparation, Annual Program Evaluation (APE), Program Letters of Agreement (PLAs), duty hour monitoring, New Innovations management, milestone reporting, faculty CV maintenance, accreditation documentation, Well-Being Index oversight, external databases (ERAS, NRMP, GME Track, specialty databases)
• Manage rotation schedules, call schedules, conference schedules, leave tracking, trainee files, onboarding, orientation, graduation, board eligibility tracking, contracts, licensing documentation, in-training exams, clearance processes, daily program operations
• Coordinate ERAS management, NRMP participation, applicant interview coordination, recruitment events, rank lists, candidate communication, onboarding of incoming fellows, credentialing, licensure, visa-related coordination, orientation activities
• Support curriculum support, competency-based goals and objectives, evaluation systems, Clinical Competency Committee support, Program Evaluation Committee support, semi-annual reviews, faculty evaluations, conference coordination, educational activities, remediation/probation coordination
• Track faculty development, training, committee participation (CCC, PEC, GME councils), TAGME certification, scholarly activity, professional presentations, conference attendance, collaboration with GME and specialty organizations
• Assist with budget assistance, reimbursement processing, FTE surveys, funding allocation monitoring, emergency loans, fatigue transportation reimbursements, supplies, graduation event planning, miscellaneous administrative duties assigned by Program Directors

Requirements

Experience in an academic health care setting is desirable. Certification through the Training Administrators of Graduate Medical Education (TAGME) must be obtained within the first three years of employment. Should have excellent organizational skills, an ability to multi-task, and prioritize competing priorities, work independently, and meet important deadlines.

Qualifications

• Minimum qualifications and skills include experience in an academic health care setting, certification through the Training Administrators of Graduate Medical Education (TAGME), and excellent organizational skills, an ability to multi-task, and prioritize competing priorities, work independently, and meet important deadlines.

Skills

• Knowledge of ACGME Institutional, Common, and specialty-specific Program Requirements
• Experience supporting ACGME-accredited residency and/or fellowship programs
• Experience preparing for ACGME site visits, accreditation reviews, annual program evaluations, self-studies, and ADS Annual Updates
• Knowledge of New Innovations platform
• Knowledge of GME policies, accreditation standards, resident eligibility requirements, and board certification processes

Benefits

No specific benefits are mentioned in the job posting.

Pay

No specific pay information is provided in the job posting.

Schedule

No specific schedule information is provided in the job posting.