Program Specialist I

About the role

The Program Specialist I performs general office support for the Program Manager. This position supports the Program Manager with tasks related to symposia program, registration, and budget, and assists with administrative support functions.

Responsibilities

• Responsible for online registrations, database entry, and all delegate registration correspondence.
• Serves as Symposia Registration Counter Coordinator in collaboration with Program Specialist & Program Manager.
• Maintain supplies in direct relation to registration.
• Aid Senior Program Manager in budget and spending records for laboratory support, research and symposium accounts, and monthly/year-end accounts/expenditure balancing as required.
• Assist Senior Program Manager in coordinating administrative support functions, supervising, training, and evaluating student workers.
• Aid in unit or division level administration as needed by serving as unit records management coordinator and liaison between functional areas and outside units.
• Recommend and assist in implementing and auditing of unit procedures.
• Support Program Manager in program and advisory committee coordination & correspondence.
• Aid in the editing and upkeep of symposia program management in software, Aventri.
• Perform duties similar to the above tasks in support of the Center’s activities beyond the main symposia throughout the calendar year.
• Other support as assigned and not limited to: creating meeting documents, auditing files for distribution, creating and sending plaques for authors, author correspondence, proceeding collection, etc.

Requirements

• Bachelor's degree or equivalent combination of education and experience.
• Experience event planning and customer service experience.
• Microsoft Office Suite experience.

Skills and Abilities

• Strong interpersonal and communication skills.
• Ability to organize effectively and meet deadlines.
• Willingness to travel to symposia yearly or when needed with the potential of travel increasing in frequency.

About the Turbomachinery Laboratory

The Turbomachinery Laboratory (Turbo Lab) conducts fundamental and applied research within three thematic areas: Rotordynamics and Mechanical Systems; Thermal Fluids and Combustion; and Computational and Modeling Design. This research is sponsored by a combination of government and industry sources, both domestically and internationally, through traditional grants and contracts and covers the entire range of specialties of the Turbo Lab research groups. The Turbo Lab’s acclaimed Turbomachinery and Pump Symposia (TPS) is held annually in Houston, Texas, and its sister event, the Asia Turbomachinery and Pump Symposium (ATPS), biennially in Kuala Lumpur, Malaysia. Both feature a world-class exhibit hall and cutting-edge technical program.