Program Specialist EPICS in IEEE

Job Summary

The overall purpose of this position is to achieve IEEE's goal to have the greatest impact possible on inspiring students in engineering and technology, from basic awareness to academic success to preparing them for professional practice. The role will provide leadership in supporting the implementation and delivery of pre-university and university education resources designed for students and educators.

About the Role

This position oversees the daily operations of the Engineering Projects in Community Service (EPICS) in IEEE program. This includes advancing EPICS as a flagship program for IEEE that supports service learning and empowers student members to develop sustainable technical solutions that impact communities around the world.

Responsibilities

• Directs the planning, strategic implementation and delivery of the overall EPICS in IEEE program and its activities in accordance with the mission and the goals of IEEE EAB (Educational Activities Board)
• Identifies and develops new opportunities and partnerships to support the strategic direction of the program
• Develops and implements communications and systems to ensure funds are distributed and reports are maintained
• Designs and administers the processes and systems needed for the submission, screening, committee evaluation, and funding recommendations for the identification and selection of project proposals
• Serves as the point of contact with vendors to oversee maintenance of related systems and tools
• Develops, plans, organizes and executes training events, conferences and workshops (virtual and in-person)
• Sustains and enhances EPICS operations through collaboration with key volunteer leaders and staff
• Collaborates with other IEEE OUs to foster collaborations between departments
• Develops, plans, organizes and executes training events, conferences and workshops (virtual and in-person)
• Sustains and enhances EPICS operations through collaboration with key volunteer leaders and staff
• Supports a mentoring program to enhance the engagement of volunteers, undergraduate and high school students in the program
• Leads the development and implementation of a brand presence (i.e., web presence, print and electronic media, participation in conferences, meetings, social media etc.) for a) promotion and publicity, b) dissemination of projects, and c) knowledge sharing and networking
• Supports the implementation, in cooperation with the IEEE Foundation, of an effective and multi-faceted communications plan for EPICS in IEEE that integrates into the IEEE Foundation’s overall communications and marketing plans
• Identifies, plans for and represents IEEE and EPICS in IEEE at relevant venues and events around the globe
• Develops, maintains, collects, analyzes and reports quantitative and qualitative program metrics and evaluations criteria, in cooperation with IEEE Research, and recommends changes to enhance the program, as appropriate
• Ensures the program has a sound business plan, operates within the approved budget and timeline, and all financial records are up to date
• Responsible for preparation of compelling and persuasive presentations and reports, IEEE & IEEE Foundation Boards, Committees, IEEE Leadership on program activities
• Travel Information: 10-20%

Requirements

• Bachelor's degree or equivalent experience in Engineering, Education or Business
• 2-4 years related professional experience in project management, student engagement, community development, and/or non-profit program coordination
• Knowledge and/or experience with the development of marketing and promotional materials
• Knowledge of service learning desirable
• An understanding of not-for-profit organizations and working with volunteer, boards and committees
• Excellent written and oral communication skills
• A background in community engagement activities is preferred
• Outstanding project management and interpersonal skills
• Experience and skill in developing and delivering effective presentations to a variety of audiences is preferred
• Knowledge and experience in fundraising and donor relations is a plus
• An understanding of IEEE is a plus
• Sensitivity to domestic, international and cultural protocols
• Proficiency in the use of or understanding of Office Suite Products (Word, PowerPoint, Excel, Access) and Google Docs
• HTML/web and blogging software (e.g., Wordpress, Drupal) and Social Media Vehicles and Management tools (e.g., FB/Twitter/Hootsuite/Bitly) experience is a plus
• Self-motivated, disciplined, and organized
• Demonstrated abilities in applying business solutions to changing needs
• Capacity to work across the organization
• Demonstrated professionalism when dealing with sensitive and/or confidential matters
• Positive, proactive work attitude

Qualifications

• Must possess outstanding project management and interpersonal skills
• Must have sensitivity to domestic, international and cultural protocols
• Must be proficient in the use of or understanding of Office Suite Products (Word, PowerPoint, Excel, Access) and Google Docs
• Must have HTML/web and blogging software (e.g., Wordpress, Drupal) and Social Media Vehicles and Management tools (e.g., FB/Twitter/Hootsuite/Bitly) experience
• Must be self-motivated, disciplined, and organized
• Must demonstrate the highest degree of professionalism when dealing with sensitive and/or confidential matters
• Must have a positive, proactive work attitude

Pay

$68,850

Schedule

Full-time