Program Specialist - Career Technical

We need to output HTML fragment with headings

for sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. The posting includes "General Purpose" (which is like About the role). Then "Essential Duties and Responsibilities" (Responsibilities). Then "Employment Standards / Minimum Qualifications" which includes Knowledge Of etc. That could be Requirements/Qualifications/Skills. There's no explicit Benefits, Pay, Schedule. So we should not include those sections. Also we need to avoid repeating job title as heading (none given). Remove boilerplate like EEO etc. Not present. We need to preserve all substantive info. Use

for each section heading. Use

• for any list of duties/requirements/benefits. Use

  for prose. We need to parse the content. General Purpose paragraph: "Under general supervision, assists with the planning and implementation of an assigned occupational, technical or career program or public safety academy; provides routine to complex assistance to students and participants with registration/enrollment and admissions and processes; processes program billing, fee collection and reimbursement; performs and trains others on complex data entry and the usage of specialized, department specific software; orders program instructional materials and supplies; provides program marketing support; and performs related duties as assigned." We can put that under

  About the role

  as a

  . Essential Duties and Responsibilities: It's a long list with many duties. We need to turn into

  • items. The text includes sentences separated by semicolons and periods. We need to extract each duty as list items. The instruction: "Use
    • for any list of duties/requirements/benefits". So we should convert the duties into list items. The paragraph starts with "Provides input in selecting, training and providing day-to-day lead work guidance and direction to other program staff, tutors and student aides; assigns, schedules and monitors work for completeness, accuracy and conformance with District, department and legal/regulatory requirements and standards; monitors workflow to ensure mandated deadlines are being met in an optimal manner; provides information and training on work procedures and technical, legal and regulatory requirements." Then continues: "Provides input to supervisor on employee work performance and behaviors; assists in ensuring a fair, open and inclusive work environment in accordance with the Districts mission, goals and values." Then: "Participates in the day-to-day operation and service delivery of career and technical training program activities; provides assistance and information to students, faculty and staff regarding program eligibility, required documentation, processing requirements and fees; explains applications, requirements and correct procedures for completion of forms, applications and processes and restrictions; reviews completed forms for accuracy and completeness; verifies student eligibility and updates and maintains program eligibility lists and wait lists; tracks program participation for funding or reimbursement purposes; sends correspondence and reports to students; responds to questions and complaints over the phone or at a public counter." Then: "Supports instructors/faculty including ordering materials and supplies, stocking classrooms, providing technical support and ensuring that facilities are available; assists with the preparation and issuance of certificates of completion." Then: "Assists with staff and faculty hiring processes including submitting requisitions and preparing employment paperwork; processes and tracks Instructional Service Agreements; assists with full- and part-time staff and faculty payroll processes including processing for approval and categorizing pay according to departmental/program billing accounts." Then: "Serves as the functional specialist for program-specific electronic databases and programs; facilitates and trains new students, Counselors and staff in the use of systems and programs including department-specific third-party software; tracks and inputs statistical and student data into appropriate systems, often requiring independent decision making on coding that impacts federal, state and District integrated databases, student success measures and program funding; tracks ongoing program eligibility of students and notifies students regarding program status; prepares for review and submits statistical records and reports and may upload to third-party databases; assists in data collection for program audits." Then: "Organizes, maintains and updates confidential, specialized and technical files, documents and records including department personnel and medical records; creates and maintains electronic and physical filing systems; responds to subpoenas and public records requests following established guidelines." Then: "Assist s with conducting studies and analyses to identify program enhancements and/or new programs and services and to evaluate the effectiveness of current programs; utilizes third-party portals and databases to research and track student information; coordinates with other college departments regarding financial aid, tracking student work hours, payments and reimbursements; may interact with state and federal programs on behalf of the department/ program or a student." Note there's a typo "Assis s". We'll keep as is. Then: "Reviews, submits and tracks requests for payments and purchase orders in accordance with District policies and procedures; reviews travel and conference expense forms; calculates budget usage and fund percentages; prepares budget variance reports and spending forecasts for management review; tracks multiple funding sources; may participate in grant administration functions including basic grant writing, collecting program data and generating performance reports." Then: "Coordinates logistics of program events, symposiums and conferences, including assisting with supporting event participants, vendors and sponsors; works with other campus departments and facilities; orders food, materials and supplies; troubleshoots onsite, proactively resolving issues." Then: "Participates in in-reach and marketing services to students; prepares and produces promotional materials, invitations and publications; updates and maintains department or program website and social media accounts." Then: "Demonstrates sensitivity to and understanding of historically minoritized groups and participates in professional development activities to increase cultural competency to enhance equity-minded practices within the District." Then "Other Duties" section: "If certified, coordinates and/or proctors state and national certification testing May assist with internships, clinical hours and/or job placement activities and placements of program completers. May provide basic first aid and be required to call emergency responders. Participates in state and national program training and development and professional group meetings; stays abreast of new trends and innovations in the program and grant area. Maintains and purchases inventory and supplies. Performs related duties as assigned." We need to include these as list items as well, maybe under same Responsibilities section. Could separate "Other Duties" but still part of responsibilities. We'll just include all duties as list items. Now Employment Standards / Minimum Qualifications: Contains "Knowledge Of KNOWLEDGE, SKILLS AND ABILITIES" then a list of knowledge areas separated by periods. We need to turn into list items under maybe Requirements or Qualifications. The instruction: we have sections: Requirements, Qualifications, Skills. We need to decide which to use. The posting includes knowledge, skills, abilities. Could map to Requirements (knowledge), Qualifications (maybe education/experience not given), Skills (abilities). But we only have knowledge statements. There's no explicit education or experience. So we could create a section

      Requirements

      with list items for each knowledge area. Or we could combine Requirements and Qualifications. The instruction: "Prefer a few substantive sections over many thin ones." So maybe one section

      Requirements

      containing the knowledge list. Could also add Skills if we have abilities but not separate. The knowledge list includes: "Program/department services, goals, objectives, policies, procedures and practices. Modern office practices, procedures and equipment including advanced knowledge of computers and applicable software programs. General principles, practices and techniques used in customer service, public relations and community outreach. Policies and procedures of a cohort college admissions and registration process. District student recordkeeping practices and procedures for processing student information and interpreting input and output data. District payroll and general accounting system operations, practices and procedures. College and District organization, rules, policies and procedures applicable to departmental and division operations. Practices and techniques of sound business communication; correct English usage, including spelling, grammar and punctuation. District policies, procedures and rules regarding budget" It ends abruptly: "District policies, procedures and rules regarding budget" maybe cut off. We'll keep as is. We need to split each sentence (ending with period) into list items. Some sentences have semicolons inside; but we treat each sentence as separate item. Let's list them: 1. Program/department services, goals, objectives, policies, procedures and practices. 2. Modern office practices, procedures and equipment including advanced knowledge of computers and applicable software programs. 3. General principles, practices and techniques used in customer service, public relations and community outreach. 4. Policies and procedures of a cohort college admissions and registration process. 5. District student recordkeeping practices and procedures for processing student information and interpreting input and output data. 6. District payroll and general accounting system operations, practices and procedures. 7. College and District organization, rules, policies and procedures applicable to departmental and division operations. 8. Practices and techniques of sound business communication; correct English usage, including spelling, grammar and punctuation. 9. District policies, procedures and rules regarding budget Note the last may be incomplete but we keep. Now we need to output HTML fragment only. Structure:

      About the role

      Under general supervision, assists with the planning and implementation of an assigned occupational, technical or career program or public safety academy; provides routine to complex assistance to students and participants with registration/enrollment and admissions and processes; processes program billing, fee collection and reimbursement; performs and trains others on complex data entry and the usage of specialized, department specific software; orders program instructional materials and supplies; provides program marketing support; and performs related duties as assigned.

      Responsibilities

      • Provides input in selecting, training and providing day-to-day lead work guidance and direction to other program staff, tutors and student aides; assigns, schedules and monitors work for completeness, accuracy and conformance with District, department and legal/regulatory requirements and standards; monitors workflow to ensure mandated deadlines are being met in an optimal manner; provides information and training on work procedures and technical, legal and regulatory requirements.
      • Provides input to supervisor on employee work performance and behaviors; assists in ensuring a fair, open and inclusive work environment in accordance with the Districts mission, goals and values.
      • Participates in the day-to-day operation and service delivery of career and technical training program activities; provides assistance and information to students, faculty and staff regarding program eligibility, required documentation, processing requirements and fees; explains applications, requirements and correct procedures for completion of forms, applications and processes and restrictions; reviews completed forms for accuracy and completeness; verifies student eligibility and updates and maintains program eligibility lists and wait lists; tracks program participation for funding or reimbursement purposes; sends correspondence and reports to students; responds to questions and complaints over the phone or at a public counter.
      • Supports instructors/faculty including ordering materials and supplies, stocking classrooms, providing technical support and ensuring that facilities are available; assists with the preparation and issuance of certificates of completion.
      • Assists with staff and faculty hiring processes including submitting requisitions and preparing employment paperwork; processes and tracks Instructional Service Agreements; assists with full- and part-time staff and faculty payroll processes including processing for approval and categorizing pay according to departmental/program billing accounts.
      • Serves as the functional specialist for program-specific electronic databases and programs; facilitates and trains new students, Counselors and staff in the use of systems and programs including department-specific third-party software; tracks and inputs statistical and student data into appropriate systems, often requiring independent decision making on coding that impacts federal, state and District integrated databases, student success measures and program funding; tracks ongoing program eligibility of students and notifies students regarding program status; prepares for review and submits statistical records and reports and may upload to third-party databases; assists in data collection for program audits.
      • Organizes, maintains and updates confidential, specialized and technical files, documents and records including department personnel and medical records; creates and maintains electronic and physical filing systems; responds to subpoenas and public records requests following established guidelines.
      • Assist s with conducting studies and analyses to identify program enhancements and/or new programs and services and to evaluate the effectiveness of current programs; utilizes third-party port