Program Site Coordinator

Organization: Boys and Girls Clubs of San Leandro

Location: School-based site in San Leandro, CA

Department: Programming | Reports to: Program Manager | Full-Time, On-Site

About the Role

The Program Site Coordinator plays a key role in supporting the Program Manager in overseeing the daily after-school programming at Boys & Girls Club sites in the San Leandro and San Lorenzo Unified School Districts. This position helps ensure that programs are delivered in alignment with the A.S.E.S (After School Education and Safety) and ELOP (Expanded Learning Opportunities Program) grants. The Program Site Coordinator is part of the site leadership team, collaborating closely with staff, students, and community partners to create a safe, engaging, and outcome-driven environment.

Our Values in Action

• Transformative Leadership: Lead by example, mentor Youth Development Professionals (YDPs), and foster a positive, professional, and collaborative environment.
• Resilience: Approach challenges with a growth mindset, adapt to changes, and maintain a solutions-oriented approach to ensure program consistency.
• Youth-Centered Approach: Prioritize student needs, create an inclusive space, and develop activities that reflect students’ interests and academic growth.

Responsibilities

• Program Support & Implementation: Assist in managing after-school site activities, ensuring compliance with A.S.E.S./ELOP grant standards and delivering structured, enriching programming in a safe environment.
• Staff Coordination & Development: Support supervision and training of Youth Development Professionals (YDPs), assist with staff schedules, and ensure program goals are met.
• Youth Engagement & Supervision: Help ensure staff effectively engage with youth, fostering positive member experiences and a supportive environment.
• Stakeholder & Community Collaboration: Maintain relationships with school administrators, teachers, and parents; engage families through outreach and coordinate with external partners.
• Data Collection & Reporting: Track attendance, participation, and program outcomes using MyClubHub and other systems; compile data for grant reports.
• Safety & Compliance: Ensure staff follow safety procedures and emergency protocols; maintain compliance with licensing and grant requirements.
• Special Events & Programming: Assist in planning and executing special events, workshops, and training sessions for staff and youth.
• Operational Support & Continuous Improvement: Take on additional responsibilities as assigned to support program efficiency and excellence.

Requirements

• High school diploma or equivalent.
• At least 1-2 years of experience working with youth in after-school, summer camp, or educational settings.
• Experience in a supervisory or leadership role (e.g., mentoring staff or leading activities).
• Strong verbal and written communication skills for engaging with staff, students, and families.
• Ability to manage multiple responsibilities, meet deadlines, and ensure smooth program operations.
• Knowledge of youth development best practices and safety policies, including emergency procedures.
• Basic proficiency in Microsoft Office (Word, Excel, Outlook) and ability to learn attendance tracking systems.
• Experience working in a team-oriented environment and building relationships with school staff, families, and community partners.
• Educational Requirements (Must Have One of the Following):
  • High school diploma + 48 college semester units (~2 years college), OR
  • High school diploma + an Associate’s (or higher) degree, OR
  • High school diploma + a passing score on the district’s Paraeducator/Paraprofessional Exam.

Preferred Qualifications

• Associate’s or Bachelor’s degree in Education, Child Development, Recreation, or a related field.
• 2+ years of experience in youth programming, after-school programs, or expanded learning environments.
• Familiarity with A.S.E.S. and ELOP grant requirements.
• Experience with scheduling, staff supervision, and professional development.
• Knowledge of positive behavior intervention strategies and restorative practices.
• Fluency in Spanish or another language spoken by families in the community.
• Current CPR/First Aid certification or willingness to obtain upon hire.

Pay

$23 - $37/hour

Work Environment

• Primarily school-based at the Boys & Girls Club of San Leandro.
• Rarely required to stand, walk, climb, balance, bend, stoop, kneel, or crawl.
• Frequently required to sit and utilize hand/finger dexterity.
• Continually required to talk or hear.
• Occasional exposure to outside weather conditions or infectious materials (e.g., COVID-19, common cold).
• Noise level: quiet to moderate.
• Occasional lifting/moving of more than 20 pounds.