Program Coordinator

Location: Austin, TXEmployment Type: Part-timeCompensation: 25–40/hourSchedule: 20–30 hours/week initiallyExperience Level: Recent University Graduate About the RoleWe are looking for a highly organized, resourceful, and ambitious recent university graduate to join us as an Associate Program Manager for our AI Internship Program.This role sits at the intersection of AI, university recruiting, workforce development, marketing, and program operations. You will help us identify talented university students, bring them into our AI training ecosystem, coordinate their development, and connect qualified participants with internship and experiential learning opportunities at partner companies.You will work closely with company leadership while coordinating with recruiting, marketing, training, engineering, and operations team members across distributed teams.This is not primarily an administrative role. We are looking for someone who communicates exceptionally well, takes ownership, keeps multiple initiatives moving, and is comfortable working with students, university stakeholders, internal teams, and company partners.This is a part-time contract-to-full-time opportunity. For the right person, the role is designed to grow into a full-time Program Manager position with increasing ownership of the program. What You'll Do University & Campus RecruitingCoordinate recruiting efforts to attract strong university students to our AI Internship Program.Help plan and execute campus recruiting initiatives, beginning with UT Austin and expanding to other universities.Build relationships with university career centers, student organizations, faculty, academic departments, and campus communities.Coordinate internship postings across university career platforms and other recruiting channels.Help organize career fairs, information sessions, workshops, student organization partnerships, and other campus activities.Manage applicant pipelines and coordinate candidate communication throughout the recruiting and selection process.Track recruiting performance and identify the campuses, organizations, events, and channels producing the strongest candidates. Marketing & Program VisibilityWork closely with distributed marketing team members to increase awareness and visibility of the AI Internship Program.Coordinate recruiting campaigns across social media, university communities, email, events, partnerships, and other channels.Help develop program announcements, recruiting campaigns, student success stories, and related content.Ensure recruiting, marketing, and program operations remain aligned.Track engagement and identify opportunities to improve applicant acquisition and conversion. Intern Training & Program OperationsCoordinate onboarding and training programs for incoming AI interns.Work with instructors, engineers, mentors, and other team members to manage training schedules and milestones.Coordinate workshops, technical sessions, projects, assessments, hackathons, and other program activities.Track intern participation, progress, completion, and readiness.Maintain regular communication with interns and ensure questions, blockers, and program issues are addressed quickly.Help continuously improve the intern training experience and overall program. Employer & Partner CoordinationWork with partner companies to identify internship and experiential learning opportunities for qualified participants.Help match interns with opportunities based on their skills, interests, readiness, and employer requirements.Coordinate introductions, interviews, onboarding, and placement activities.Maintain communication with employer partners throughout internship engagements.Collect feedback from employers and interns and use it to improve future cohorts and placements.Help build long-term relationships with companies interested in accessing emerging AI talent. Program Management & ReportingMaintain visibility into recruiting pipelines, training cohorts, employer opportunities, placements, and program outcomes.Coordinate projects across recruiting, marketing, training, partnerships, and operations.Establish timelines, follow up on deliverables, and keep initiatives moving.Track key metrics including applications, qualified candidates, training completion, employer participation, placements, and intern outcomes.Provide regular program updates to leadership.Identify operational gaps and proactively recommend solutions. Your First 90 DaysYour first 90 days will focus on helping establish a repeatable engine for recruiting, developing, and placing university AI talent.You will:Build and coordinate our university recruiting pipeline, beginning with UT Austin.Help recruit and onboard the next cohort of AI interns.Coordinate training schedules, instructors, mentors, projects, assessments, and participant communications.Work with the marketing team to increase program visibility and generate qualified applicants.Establish relationships with career centers, student organizations, faculty, and other university stakeholders.Help develop a pipeline of employer partners and internship opportunities.Coordinate candidate-to-employer introductions and track placements and outcomes.Establish clear reporting around applications, qualified candidates, training progress, employer opportunities, placements, and other program metrics.By the end of your first 90 days, you should be capable of independently owning significant parts of the program and helping establish an operating model that can scale to additional universities and employer partners. Who We're Looking ForYou must:Be a recent university graduate, preferably from The University of Texas at Austin.Have excellent written and verbal communication skills.Be highly organized and capable of managing multiple initiatives simultaneously.Be comfortable communicating professionally with students, university representatives, company executives, employers, and internal team members.Demonstrate strong ownership and follow-through.Be proactive and comfortable solving problems without waiting for detailed instructions.Be comfortable coordinating people across distributed teams.Have an interest in AI and how it is changing engineering, careers, and the workplace.Be comfortable learning and using AI tools such as ChatGPT and other modern productivity platforms.Be able to operate effectively in a fast-moving startup environment. Strong Candidates May HaveWhile previous professional experience is not required, we're particularly interested in candidates who demonstrated leadership and initiative while at university through:Student organizations or campus leadershipEntrepreneurship or startup programsCareer services or recruitingConsulting or professional organizationsProgram or project managementMarketing or community buildingHackathons or technology organizationsInternship program coordinationEmployer or corporate partnershipsAI or technology initiatives